Administrative Assistant

Benefits

Collaborative environment and open-door policy – easy access to Partners and Management

Paid health & wellness days

4-day summer work weeks in July and August

Formal/informal mentorship and support

Competitive compensation package

Social and community events held year round

Flexible dress code

About the Role
We are currently hiring for two Administrative Assistant positions (Junior to Intermediate level) to support our team. These roles are ideal for highly adaptable, detail-oriented individuals who thrive in a fast-paced, deadline-driven environment. You will play a key role in supporting the flow of client work, managing shifting priorities, and ensuring accuracy across a variety of administrative processes.

Your Primary Responsibilities Will Include

Providing daily reception coverage

Compiling corporate files

Compiling individual tax returns

Compiling trust returns

Compiling partnership returns

Supporting workflow coordination and administrative processes across the team

Maintaining and updating workflow tools (e.g., iFirm and internal trackers) to reflect real-time status of files and assignments

Coordinating and tracking client deliverables across multiple engagements to ensure deadlines are met

Proactively identifying and helping resolve workflow bottlenecks, escalating issues where appropriate

Preparing and organizing documentation and materials for client deliverables and meetings
Assisting with client correspondence and ensuring timely follow-up on outstanding information requests

Drafting and sending out invoices to clients

Following up on outstanding invoices

Completing ad hoc administrative duties as required

Required Experience, Qualifications And Characteristics

Completion of a Post-Secondary Degree or Diploma

Minimum 1 year of administrative support experience, ideally in a professional services environment; experience working in a public practice accounting environment is an asset

Strong attention to detail and accuracy in all aspects of work

Highly organized with the ability to manage multiple deadlines, competing priorities, and workflow dependencies

Proactive, forward-thinking, and resourceful with strong critical thinking and problem-solving skills

Strong interpersonal and communication skills, with the ability to interact professionally and effectively with both clients and internal teams

Self-starter with a strong sense of ownership and accountability

Comfortable working in a fast-paced, dynamic environment

Experience using MS Office (Word, Excel, PowerPoint)

Experience with CRM software (such as iFirm) and tools like Case Ware and SharePoint is an asset; a strong willingness to learn new systems is essential

Team player, willing to support reception and collaborate across teams

Tax return filing experience is an asset

Able to work overtime when required

Note:

These are 100% in-office positions, requiring regular onsite presence at our office.

Annual Salary Range: $45,000 to $65,000

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