Administrative Assistant

Benefits

• Collaborative environment and open-door policy – easy access to Partners and Management
• Paid health & wellness days
• 4-day summer work weeks in July and August
• Formal/informal mentorship and support
• Competitive compensation package
• Social and community events held year round
• Flexible dress code

We are currently hiring for two Administrative Assistant positions (Junior to Intermediate level) to support our team. These roles are ideal for highly adaptable, detail-oriented individuals who thrive in a fast-paced, deadline-driven environment. You will play a key role in supporting the flow of client work, managing shifting priorities, and ensuring accuracy across a variety of administrative processes.

• Providing daily reception coverage
• Compiling corporate files
• Compiling individual tax returns
• Compiling trust returns
• Compiling partnership returns
• Supporting workflow coordination and administrative processes across the team
• Maintaining and updating workflow tools (e.g., iFirm and internal trackers) to reflect real-time status of files and assignments
• Coordinating and tracking client deliverables across multiple engagements to ensure deadlines are met
• Proactively identifying and helping resolve workflow bottlenecks, escalating issues where appropriate
• Preparing and organizing documentation and materials for client deliverables and meetings
• Assisting with client correspondence and ensuring timely follow-up on outstanding information requests
• Drafting and sending out invoices to clients
• Following up on outstanding invoices
• Completing ad hoc administrative duties as required

• Completion of a Post-Secondary Degree or Diploma
• Minimum 1 year of administrative support experience, ideally in a professional services environment; experience working in a public practice accounting environment is an asset
• Strong attention to detail and accuracy in all aspects of work
• Highly organized with the ability to manage multiple deadlines, competing priorities, and workflow dependencies
• Proactive, forward-thinking, and resourceful with strong critical thinking and problem-solving skills
• Strong interpersonal and communication skills, with the ability to interact professionally and effectively with both clients and internal teams
• Self-starter with a strong sense of ownership and accountability
• Comfortable working in a fast-paced, dynamic environment
• Experience using MS Office (Word, Excel, PowerPoint)
• Experience with CRM software (such as iFirm) and tools like Case Ware and SharePoint is an asset; a strong willingness to learn new systems is essential
• Team player, willing to support reception and collaborate across teams
• Tax return filing experience is an asset
• Able to work overtime when required

Note:

These are 100% in-office positions, requiring regular onsite presence at our office.

Annual Salary Range: $45,000 to $65,000