Facilities Administration Coordinator Job Coquitlam area,BC Canada,Administrative/Clerical

POSITION SUMMARY

Reporting to the Director Facilities Maintenance, the Facilities Administration Coordinator is responsible for overseeing work-order flows, cost allocation, business analytics and management of the information systems that track maintenance work performed for Directly Managed and Riverview properties and for Commercial Rental Units in the Lower Mainland. He/She/They ensures that business processes align, and that practices, procedures and information systems are coordinated.

The position ensures maintenance costs are allocated to the appropriate budgets and provides supervision to a Documentation Clerk as well as oversees the operations of the front office.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

Diploma in business or other relevant discipline.

Considerable experience in office administration, operations, and/or business analytics and management of information systems, including experience supervising staff.

Or an equivalent combination of education, training and experience acceptable to the employer.

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge of the rules, practices and processes associated with program/project, accounting, and contract administration.

Sound knowledge of IT systems and office/accounting applications; excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, Powerpoint, Access, and Project; plus an interest and willingness to learn new applications and systems as required.

Sound knowledge of facility repair and maintenance processes and scheduling.

Sound knowledge of accounting practices.

Excellent attention to detail; good analytical and problem-solving skills and ability to find and implement practical solutions to problems.

Excellent communication and interpersonal skills; ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences.

Proficiency in the use of grammar, spelling and punctuation.

Ability to coordinate the administrative aspects of a site office, work independently (often while on own) and also function effectively in a team environment.

Ability to supervise with collaborative problem-solving capabilities

Ability to organize and prioritize work to meet deadlines in a fast-paced environment while responding to numerous diverse and shifting challenges without compromising the quality of the work.

Ability to work under pressure.

Indigenous candidates are welcome to connect with an Indigenous team member in our organization to discuss the recruitment process and our workplace, please contact to arrange a call.