Payroll & Accounting Specialist

Title:

Payroll & Accounting Specialist Job Summary

The Payroll & Accounting Specialist is responsible for the administration and oversight of payroll operations while supporting financial reporting, reconciliations, compliance, and process improvement initiatives. This role serves as a subject matter expert in payroll and works collaboratively with Finance, Human Resources, and operational leaders to identify efficiencies, improve processes, and ensure accurate reporting and compliance.

Controller

• Partner with the Controller to deliver accurate and timely monthly and annual financial reports.
• Prepare client-specific financial reports in accordance with funding and reporting requirements.
• Identify, develop, and implement process improvements, including automation of manual workflows.
• Create and provide financial reports to enhance efficiencies to support regional managers.
• Train program managers on reporting and documentation obligations and effective financial analysis.
• Ensure that responsibilities and questions are appropriately redirected to correct departments to achieve optimal effectiveness and efficiency.
• Manage full-cycle, bi-weekly payroll for 300+ employees, including salaried and hourly staff across union and non-union environments.
• Collaborate with payroll system providers, internal developers, and Human Resources to support system enhancements and process improvements.
• Ensure compliance with CRA and BC payroll legislation, as well as applicable collective agreements.
• Maintain and reconcile Extended Health benefit and Municipal Pension Plan account.
• Prepare and review payroll-related documentation, including reconciliations, taxable benefits, T4s, remittances, and PIER reporting.
• Support annual external audits by preparing required documentation and responding to auditor inquiries.
• Contribute to the development and monitoring of annual budgets.
• Provide oversight, guidance, and mentorship to junior accounting staff.
• Perform other related duties as assigned.

• Minimum 5 years of progressive experience in payroll, accounting, financial reporting.
• Degree or diploma in Accounting, Finance, or an equivalent combination of education and experience.
• PCP designation is considered an asset.
• Experience processing full-cycle payroll for 300+ employees.
• Experience preparing reconciliations, account balancing, remittances, and year-end reporting.
• Demonstrated ability to analyze financial and payroll data and prepare meaningful reports for operational decision-making.
• Experience supporting month-end and year-end financial processes, including audit preparation and responding to auditor requests.
• Advanced Excel skills including Pivot Tables, formulas, reporting, and data analysis.
• Strong understanding of payroll legislation, employer remittances, and taxable benefits.
• Demonstrated experience identifying, recommending, and implementing process improvements and efficiencies.
• Experience in a multi-site, unionized, non-profit, or publicly funded environment is considered an asset.
• Experience in Inclusion Payroll System and Quick Books Desktop is considered an asset.
• Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced and growing organization.
• Strong analytical, organizational, problem‑solving, and communication skills.

Competitive salary range of $70,000 – $85,000 per annum. Comprehensive medical, dental, and vision care benefits package. Municipal Pension Plan. Career development opportunities. An inclusive, supportive work environment and community involvement. A caring, fun, ambitious and supportive team.

We believe that a strong commitment to diversity & inclusion enables us to truly make services better for everyone. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Our goal is to ensure at every interaction all are welcome, comfortable, and safe. At Pacific Coast Children’s Resources, we understand that experience comes in many forms.

We’re dedicated to adding new perspectives to the team – so if your experience is close to what we’re looking for, please consider applying.