Accounts Receivable & Membership Clerk

Description

Position Summary

The A/R Hotel/Membership Billing Clerk is responsible for the accurate reviewing, balancing and posting of all direct billings, credit card charges and payments; balancing accounts receivable daily; preparation of daily invoices on all city ledger accounts; and preparation, organization and filing of all reports in accordance with the company’s accounting and credit policies and procedures. This position requires consistent adherence to policies and procedures of the department as outlined in the Biltmore Standard Operating Procedures (BSOP’S).

Responsibilities

• Manage wholesale/3rd party billing and corporate billing
• Conduct collections on past due accounts and maintain aging reports
• Provide excellent customer service by assisting with guest folios, guest billing inquiries, and replying to general inquiries emails and incoming phone calls
• Handle credit card disputes and maintain/file night audit packs
• Assist with additional duties as assigned

Membership Billing:

• Email monthly statements on the 1st of each month
• Process monthly POS member charges on the 5th of each month
• Process monthly financing accounts (repetitive) on the 8th of each month
• Conduct collections on declined credit cards and maintain membership aging reports
• Respond to member inquiries in a timely and professional manner regarding FIT/Distressed accounts dealing with complaints, questions or disputes with proper follow up and resolution.
• Tracking of FIT/Distressed accounts on the A/R aging to follow up with collection calls when accounts are past due and posting authorized adjustments in order to balance invoice/account

Requirements

Experience and Education Required

• High school diploma or equivalent; associate or bachelor’s degree in accounting or related field preferred
• 1+ year(s) of experience in accounting, billing, collections, or customer service
• Proficient in Microsoft Office and accounting software

Skills Required

Must be able to:

• Speak, read, write and understand the English language.
• Compute accurate mathematical calculations.
• Provide legible communication and directions.
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize and organize.
• Think clearly, remaining calm and resolving problems using good judgment.
• Follow directions thoroughly.
• Understand guest’s service needs.
• Work cohesively with co-workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest information and pertinent resort data.
• Use a computer keyboard and possess basic typing skills.
• Possess moderate to advanced computer skills.
• Work in a dynamic and constantly changing environment.
• Adept to multitasking.

Physical Demands

Must be able to:

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 20 pounds without assistance
• Stand, sit, or walk for an extended period of time or for an entire work shift
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping
• Use, carry, and operate all necessary office equipment using finger dexterity.
• Communicate with employees, managers, subordinates and guests through verbal communication, hearing ability, and visual acuity.
• Visually look at a computer for extended periods of time.
• Adapt to moderate temperatures in the hotel as thermostat is controlled by hotel environmental systems. Most work tasks are performed indoors.

Success Criteria

• Team Player
• Demonstrates co-operation within the team and with other departments
• Listens carefully and works well with others
• Has a positive influence on others in the team and clearly enjoys working with people
• Guest Focused
• Anticipates guests’ needs and is sensitive to people from all cultures
• Has a natural, warm smile and a friendly and passionate approach
• Demonstrates confident, helpful and genuine behavior with internal and external guests
• Delivers their Best
• Has energy and sense of urgency for his/her work
• Resourceful, makes things happen and looks for ways to work more efficiently
• Always looks their best and acts appropriately (e.g. approaching guests, body language, and eye contact)
• Composed
• Able to stay calm under pressure
• Demonstrates maturity and ability to cope with the unexpected
• Never lets…