Executive Assistant - Temporary

Executive Assistant - Temporary page is loaded## Executive Assistant - Temporary remote type:
Hybrid locations:
Coral Gables, FLtime type:
Full time posted on:
Posted Yesterday job requisition :
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** Current Employees:
** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click  to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this .The Office of the Vice Provost for Research, Office of Research Administration (ORA) seeks a temporary Executive Assistant to support the Assoc.

Vice President of Research Administration.

Work location:

University of Miami Coral Gables Campus.
** CORE JOB SUMMARY
** The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership and their functional area(s) to facilitate the efficient operations of the office and function. The Executive Assistant schedules management, office management, travel arrangements, communications, information preparation, data management and analysis. The incumbent represents the executive and their interests to others. The Executive Assistant delegates authority regarding matters of significance.

** CORE JOB FUNCTIONS
** 1. Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.  
2. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.  
3. Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.  
4. Manages executive’s travel arrangements and budget.  
5. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.  
6. Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.  
7. Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.  
8. Prioritizes and manages multiple projects and/or special assignments championed by the executive.  
9. Leads the planning of annual or ad-hoc special events.  10. Trains and supervises lower level clerical staff as needed.  11. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

** CORE QUALIFICATIONS*
* *
* Education:

** Associate degree in relevant field required    
*
* Experience:

** Minimum 5 years of relevant experience required    
** Certification and Licensing:
** Refer to department description for applicable certification requirements    
*
* Knowledge, Skills and Abilities:

*** Learning Agility:
Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
* Teamwork:
Ability to work collaboratively with others and contribute to a team environment.
* Technical Proficiency:
Skilled in using office software, technology, and relevant computer applications.
* Communication:
Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University…