Law Firm Department Assistant

We are seeking a highly organized and proactive Paralegal to join the Community Association team. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast‑paced environment.

• Prepare conflict information for submission to the Conflicts Department.
• Draft retainer agreements for final review and approval.
• Manage file organization, including opening and closing files in accordance with departmental protocols.
• Enter and maintain client contact information in the Interaction database.
• Provide general administrative and clerical support as needed, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Serve as the liaison between the regional office and the marketing department, coordinating and representing the firm at events such as seminars, trade shows, workshops, and webinars.
• Perform other duties as assigned.

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with strong attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Ability to efficiently organize files and manage workflow.
• Proficiency in Microsoft Office Suite or similar software.
• Familiarity with iManage, File Site, and Aderant preferred.

• A minimum of two years’ related experience in a law firm or corporate legal department environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.