Office Manager ll - Part Time

About Allvue

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry.

Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you’re collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious and always learning.

As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that’s revolutionizing the alternative investment industry. Define your own future with Allvue Systems!

The Office Manager II is responsible for maintaining a well-functioning, organized, and engaging workplace environment for the Miami office. This role supports daily operations and workplace experience by coordinating facilities, managing office resources, and assisting with employee-facing initiatives that contribute to a positive and inclusive office culture. With a people-focused and proactive approach, the Office Manager plays a key role in bringing company culture to life through everyday workplace experiences.

This role anticipates team needs, identifies opportunities to enhance the office environment, and takes initiative to create engaging and thoughtful experiences for employees and visitors. Through a combination of creativity and operational excellence, the Office Manager contributes to a workplace that is not only functional, but energizing, inclusive, and reflective of company values.

• Own the day-to-day execution of workplace experience initiatives that bring company culture to life within the office environment
• Translate established company values into consistent on-site experiences through office operations, events, and employee interactions
• Maintain a welcoming, inclusive, and well-organized office environment that reflects company standards and supports team engagement
• Proactively identify opportunities to enhance the workplace experience and introduce improvements that support team engagement and office culture
• Anticipate routine workplace needs and address them proactively to maintain a consistently high-quality office environment

• Maintain an organized, functional, and adaptable office space that supports productivity and evolving team needs
• Coordinate facilities-related activities, including maintenance, repairs, and workspace readiness to ensure a safe and effective work environment

• Oversee office supplies, pantry inventory, and workplace resources to ensure consistent availability and operational continuity
• Coordinate with vendors to manage inventory levels and ensure timely replenishment of supplies

• Coordinate and execute workplace events in partnership with the local People Committee to support team engagement and milestone recognition
• Contribute ideas and creative input to develop engaging, inclusive, and culturally aligned office events
• Manage event logistics and on-site execution, ensuring a positive and well-organized experience

• Coordinate day-to-day administrative operations, including meeting logistics, correspondence, and office support activities
• Liaise with vendors and service providers to coordinate services, track deliverables, and support procurement activities
• Support expense tracking, invoice processing, and budget monitoring; assist with annual planning activities as directed
• Identify and implement improvements to administrative processes to enhance operational efficiency within defined scope

• Support internal communication by coordinating meetings, sharing updates, and ensuring alignment across teams as needed
• Act as a point of contact for office-related inquiries, facilitating timely communication and issue resolution

• Serve as the primary on-site contact for employees and visitors, addressing workplace-related needs and ensuring a positive and professional experience
• Support onboarding logistics, including office tours and workspace setup, in partnership with People Experience
• Coordinate with cross-functional partners (e.g., IT, Facilities, PX) to resolve operational issues and…