Sr. Program Coordinator School of Architecture

The Senior Program Coordinator is an essential position within the School of Architecture (SOA) Academic Services Office and is critical to the continuity of daily operations, student services, recruitment, event management, and alumni engagement. This role requires regular on‑site presence and independent judgment to support academic, administrative, and programmatic functions of the School.

• Lead and manage all planning, coordination, and execution of the Annual Career Forum, ensuring continuity, quality, and compliance with University standards.
• Coordinate employer participation, interview schedules, portfolio reviews, and workshops in collaboration with the Toppel Career Center.
• Serve as the primary liaison between employers, SOA faculty, students, and alumni to support recruitment, internships, and professional placement opportunities.
• Manage the collection, organization, and preparation of student work for the Annual Student Portfolio Book, a key recruiting and branding tool distributed in advance of the Career Forum.
• Ensure event logistics, timelines, communications, and deliverables are met.
• Exercise independent judgment to resolve issues in real time, respond to employer and student needs, and maintain the professional reputation of the School of Architecture.
• Engage with local and domestic professional representatives, promote Handshake as a career tool, and strengthen employer relationships benefiting SOA students and alumni.

• Provide direct assistance and support to the Associate Dean with recruitment events, including AIA‑sponsored college fairs and University‑sponsored admissions events.
• Ensure compliance documentation and coordinate with Risk Management for off‑campus site visits and related activities.
• Assist in scheduling non‑academic events using 25
  
  Live for SOA and faculty space requests outside traditional classroom assignments.
• Manage access scheduling via the CS Gold system for SOA faculty and staff.
• Manage the front desk as the primary point of contact for all SOA visitors, including prospective students and families; respond to routine inquiries and provide school tours as needed.
• Complete special assignments involving the collection, organization, and analysis of data that may inform significant academic or administrative decisions.
• Resolve complex issues referred by staff or supervisors using independent judgment.
• Supervise student employees within the unit, including scheduling, training, oversight of daily activities, and assistance with performance evaluations.
• Establish and implement office procedures to ensure work products meet required timelines and quality standards.
• Handle unique and sensitive situations requiring discretion and individualized judgment.
• Provide ancillary support to the Dean’s Office, faculty, and Budget Officer as needed to maintain essential operations.

• Manage SOA events serving diverse audiences, including alumni, current students, faculty, prospective families, and the community.
• Secure catering, food services, bartending, music, and venues as applicable.
• Coordinate event logistics with faculty and administrative organizers, including set‑up, clean‑up, vendor payments, and expense reconciliation.
• Manage guest lists, invitations, RSVPs, and coordination with the Communications Team.

• Gallery Exhibition Receptions (approximately 4 per semester)
• High Lecture Series (approximately 4 per semester)
• Lunch with the Dean (twice per semester)
• Annual Homecoming Barbecue
• Faculty and SOA Symposiums
• Commencement Receptions (Graduate and Undergraduate)
• Awards Day Reception
• Parent’s Weekend Mixer
• Annual Parent Fall Breakfast
• Undergraduate and Graduate Fall Orientations
• Student Ambassador Events

• Monitor Qualtrics surveys daily for Shadow Program sign‑ups.
• Communicate with prospective students and families to confirm participation details.
• Coordinate current SOA Student Ambassadors for shadow experiences.
• Meet and greet prospective students and families on‑site; explain program details and coordinate personalized school tours.
• Respond to…