Manager, Administrative Operations (A)

## Manager, Administrative Operations (A)
Apply remote type:
On-Site locations:
Coral Gables, FLtime type:
Full time posted on:
Posted Yesterday job requisition :
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The Administrative Operations Manager assists the Associate Vice President & Chief Investment Officer and Treasurer and the Deputy Chief Investment Officer & Assistant Treasurer in all aspects of departments’ scope of work including tracking issues and deadlines, providing quality control over all correspondence and reports issued by the department, processing transactions and manage communication with banking partners. In addition, the Administrative Operations Manager is knowledgeable about all related policies and procedures and makes sure that appropriate reporting is maintained, and proper procedures are followed.

Establish and maintain strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretions, and confidentiality

The Administrative Operations Manager assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational  addition, the Administrative Operations Manager is responsible for the daily operations of   Investments & Treasury which include:
* Make travel arrangements, prepare itineraries, compile travel documents and maintain all travel records to reconcile Travel card and process reimbursements for the senior leadership and/or subordinates.
* Lead the broad scope of executive support-related activities and/or special projects for top-level leadership and the functional area(s) to facilitate the efficient operations of the office and function.
* Manage and maintain the senior leadership schedule including but not limited to calendaring large & complex meetings with external and internal stakeholders, tracking meeting requests and commitments, communicating efficiently with meeting participants and support staff
* Serve as the main point of contact for the senior leadership’s office, handle a wide variety of complex, sensitive, and highly visible issues, which are often confidential in nature
* Serve as Workday liaison for various areas in Investments & Treasury
* Reconciles and process monthly PCard statements through Workday.
* Oversee and process, purchase orders balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions.
* Deposits checks on a timely manner
* Maintains electronic filing system of business documentation, records, and reports.
* Manage and recommend actions to be taken on office expenditures such as equipment, office stationery, and office supplies.
* Responsible for all event planning coordination, execution; planning, logistics, and coordinating content. Including providing technical assistance.
* Responsible for “new employee orientation” at the department level and coordinates with HR on the onboarding of all Investments & Treasury employees.
* Responsible for the Computer Lifecycle management Program for the department. The CLMP provides a service to replace the primary assets of eligible employees and those assets found in general-purpose labs that are older than 4 years of age.
* Work on specific projects as assigned; some require attending training classes either in person or online.
* Manages access control for Investments & Treasury staff.
* Updates and maintains content on the Investments and Treasury website to ensure information remains accurate and current
** CORE QUALIFICATIONS

Education:

** High School Diploma or equivalent/relevant experience, certification or license
** Certification and Licensing:
** Refer to department description for applicable certification requirements
*
* Experience:

** Minimum 5 years of relevant experience required
*
* Knowledge, Skills and Abilities:

**  - Operational…