Administrative Assistant
Listed on 2026-05-16
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Administrative/Clerical
Office Administrator/ Coordinator
SERVPRO of Port Jefferson Administrative Assistant
Do you love helping people through difficult situations? Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!
We’re seeking someone who is great on the phone, has excellent analytical skills, and is a serious multi‑tasker. If you are self‑motivated and have superb interpersonal skills, you’ll thrive in this environment. The ideal candidate is proactive, experienced, enjoys providing excellent customer service to teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations?
Then you may be our perfect hero!
As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunities to learn and grow.
Primary Responsibilities- Complete internal job file quality reviews
- Prepare estimates and billing invoices
- Coordinate crew and job scheduling
- Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll
- Assist in employment recruiting activities
- Office administrative duties such as preparing email and written correspondence
- Perform detailed and accurate data entry
- Assist other departments, as needed
- 2+ years of administrative or office‑related experience
- Experience with billing, quality assurance, and scheduling is a plus
- Experience in service industry environment is a plus
- Polite, confident, and excellent customer service skills, including listening and questioning skills
- Excellent organizational skills and strong attention to detail
- Capability to work in a fast‑paced, team‑oriented office environment
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Ability to learn new software, including Xactimate® and proprietary software
- Minimum of HSD/GED
- Able to successfully complete a background check subject to applicable law
- 40 hours/week, flexible to work overtime when required
- Vary between 7 a.m. and 7 p.m.
Competitive pay based on experience
SERVPRO of Port Jefferson is an EOE M/F/D/V employer.
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