Receptionist​/Secretary

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Receptionist/Secretary Main Office Primary School
Site:
Crisp County Primary School

Position Title:

Receptionist/Secretary

Reports To:

Principal

Primary Function:
Assures the smooth and efficient operation of the assigned office in a friendly and professional manner. Receives the public, operates the telephone system, serves as a key communicator and coordinator relating to essential operation of the office. Performs other clerical duties as needed.

Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.

Proficiency

Skills:

Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.

Personal

Skills:

Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.

Salary: CCSS Classified Salary Schedule A08 (Start pay $15.00-$22.71 steps awarded with verifiable experience) 11 month position, 210 days

• Maintains a pattern of prompt and regular attendance.
• Ensures primary workstation and responsibilities are covered at all times during the working day.
• Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Demonstrates appropriate verbal, written and telephone communication skills.
• Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
• Demonstrates accurate and consistent proof reading skills.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
• Acts in a professional manner and maintains a professional attitude toward the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
• Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
• Maintains confidentiality of sensitive information and material; adheres to chain of command.
• Maintains a professional appearance as appropriate for job responsibilities.
• Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
• Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls during work hours.
• Enhances the climate of the building and the morale of colleagues.
• Demonstrates loyalty to the school system and administration.
• Answers telephone, directs calls and provides information to individuals.
• Manages and oversees the maintenance of the phone system, including assigning and recording greeting messages, adding and deleting users, repairs, etc.
• Manages attendance protocol.
• Files and keeps discipline forms and paddle permits
• Maintains and dispenses medications for students with signed authorization on file.
• Maintains other office machines. Provides for supplies, maintenance, and use.
• Arranges for mail/package pick up and dissemination.
• Prepares and processes purchase orders and work orders as needed.
• Assists in maintaining daily attendance logs for teachers, substitutes and other school employees as directed by the principal.
• Seeks and maintains appropriate training and skills in all operations of the Student Information System.
• Maintains the skills to keep payroll records as required by the central office, including leave forms and teacher attendance book, calls subs.
• Maintains the skills to…