Operations Reconciliation Specialist

Position and Employment

Position Title:
Operations Reconciliation Specialist

Employment Type:
Part-Time, 9AM-2PM, Non-Exempt

The Operations Reconciliation Specialist is a member of the outsourcing team whose primary responsibility is to reconcile various processes performed by the outsourcing team, supporting segregation of duties. The position is currently part-time but may lead to full-time in the future.

• Perform daily reconciliation of asset positions with custodian/s, DDA/trust accounting system.
• Perform monthly reconciliation of internal/house suspense accounts.
• Ensure all exceptions are researched and resolved in an efficient, and timely manner limiting the financial liability and exposure to the company and the clients we service.
• Create and produce daily/monthly reports based on service level commitment.
• Import/export data files to supported third-party service providers.
• Facilitate monthly fee processing and render fee invoices.
• Adhere to established duties and controls, ensuring accuracy and consistency for all functions performed.
• Research and resolve routine and complex problems.
• Ability to work in multiple client databases and meet deadlines to achieve SLA.
• Assist with testing of procedures.
• Cross train to serve as back-up to other associates.
• Regular and reliable attendance is an essential function of this position.
• Other duties as assigned.

• Must be available Monday through Friday, starting at 9AM, 20-25 hours per week.
• Knowledge of Trust accounting principles and/or knowledge of trust/securities operations a plus, one to two years preferred.
• Experience working on a trust accounting system or Infovisa’s MAUI system a plus.
• Proficiency in Microsoft applications (Excel, Word, SharePoint, PowerPoint, Outlook) required.
• Strong mathematical aptitude.
• Analytical thinking and problem solving.
• Ability to perform job functions effectively, work independently and in a team environment while communicating effectively.
• Must be able to multi-task, possess strong attention to detail, organizational, and time-management skills to meet deadlines.
• Self-directed and takes initiative.
• Maintain a positive and professional outlook.

Infovisa, Inc. builds, sells, and supports a software product called MAUI that is used to perform trust accounting functions for trust accounts. Infovisa Wealth Services ("IWS") is a subsidiary of Infovisa, Inc., IWS uses the software built by Infovisa to perform the back office operations functions for clients of Infovisa.

For more information about Infovisa, visit