Administrative Assistant - Planning

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Full Time Cornelius, NC, US

Salary Range: $42,998.00 To $53,748.00 Annually

* PLEASE NOTE - The posting period for this position is August 20, 2026 - September 4, 2026, however, the department will immediately begin review of applications and may choose to close the application period once a sufficient candidate pool has been established.

Under general supervision of the Planning Director, performs a variety of complex secretarial and general office management duties for the Planning Department requiring skills of a technical and specialized nature; performs related works as required.

Any one position may not include all of the tasks listed, nor do the examples necessarily include all of the tasks performed.

• Participates in a supporting role in the performance of all planning projects and studies
• Provides excellent customer service to the public via phone, email, or in-person. Directs communications to other Town staff as needed
• Schedules appointments for individual and group meetings
• Orders and tracks office supplies and other items
• Orders and picks up meals and other supplies using a town vehicle
• Prepares letters, spreadsheets, and presentation slides as needed
• Supports Planning Staff with the maintenance and organization of files, records, supplies, and other general office management tasks
• Distributes and collects Planning Department mail
• Maintains conference room reservations
• Prepares and issues public notices distributed in the newspaper, through physical mail, and posted on the Town website. Assists staff with other public hearing scheduling and project tracking responsibilities, as needed
• Maintains Planning Department website (training provided)
• Manages accounts payable for the Planning Department by processing invoices and credit card charges for payment. Periodically runs financial reports using MUNIS software
• Tracks maintenance records and requirements for Planning Department vehicle
• Substitutes for Town Clerk at Town Board of Commissioners meetings as needed
• Serves as Secretary to the Planning Board/Board of Adjustment and the Transportation Advisory Board; duties include the following:
  Prepares agenda and packet for all meetings, sets-up meeting room, attends all meetings, prepares official meeting minutes, corresponds with members via email and telephone, and related duties
• Maintains membership roster and other records, including meeting minutes, for two other advisory boards/committees (Architectural Review Board and Predevelopment Review Committee). Coordinates other administrative tasks and attends daytime meetings as needed
• Provides other administrative support to Planning Department staff
• Attendance at scheduled night meetings is required (approx. 2 per month)
• Performs other duties as required

• Proficient with the use of MS Office and Adobe Acrobat professional applications, and ability to learn similar programs and/or applications as needed
• Ability to write in a professional manner with thorough knowledge of sentence structure, English language vocabulary, grammar, and spelling
• Thorough knowledge of office management procedures
• Thorough knowledge of the essential duties as required by the Planning Department
• Ability to simultaneously manage multiple tasks of various levels of complexity
• Ability to make minor administrative decisions in accordance with laws, ordinances, regulations, and Town policies and procedures
• Ability to maintain a variety of complex clerical records and data and prepare reports or spreadsheets from said records
• Ability to provide exemplary customer service and deal tactfully and courteously with the public
• Ability to establish and maintain effective working relationships with other Town officials and employees
• Ability to work well independently and in a team environment as a leading or contributing member
• Ability to maintain a professional appearance and personal conduct

Associates degree with courses in secretarial science, business practices, and/or office…