Business Manager; Part-Time

Swallowtail School is seeking a detail-oriented, organized Business Manager to join our administrative team.

Responsibilities include:

• Reporting and Planning
• Monitor use of all funds, including bookkeeping, accounting, and regulatory filings;
• Manage annual and long-term financial planning and budgeting for the school, in collaboration with Finance Committee and School Director;
• Prepare annual tuition and fee levels for Finance Committee and Board approval;
• Provide financial and planning support for fundraising events such as the annual auction, the Jog-a-Thon, and class fundraisers;
• Prepare and present financial reports and metrics to the School Director, Finance Committee, Board of Trustees and lending institutions;
• Collaborates with the School Director, Finance Committee, Development team to review endowment investments and develop associated reports; and
• Preparation of other reports pertaining to the school’s financial standing, as requested
• Record Keeping
• Ensure that financial records systems are maintained in accordance with generally accepted accounting principles and internal policies and procedures;
• Family Support
• Manage financial communications with families, including annual contracts, tuition assistance, delinquent accounts, etc.;
• Process Management
• Facilitate finance committee meetings;
• Manage school insurance policies and employee benefits programs;
• Manage cash flow effectively, monitor and maintain internal control structure;
• Manage all supplier contracts;
• Manage payroll service;
• Develop and implement employee leave tracking process;
• Participate in Tuition Assistance Committee in reviewing and approving applications for Tuition Assistance; and
• Manage enrollment contracts
• Ensure Tuition Assistance grants are properly recorded each year
• Establish and maintain process to bill families for fees, tuition, per agreed-upon schedule.
• Human Resources Support
• Ensure all new hire forms, including I-9, tax documents, are completed within employee’s first day.
• Complete all local, state, federal, accreditation agency, and insurance reporting requirements, as pertains to employee information;
• Support Workers’ Compensation claims and compliance; and
• Ensure employee files are up-to-date.

Required Trainings/Attributes:

• Experience in finance or accounting (experience in school or other non-profit administration preferred)
• Proficient in Quick Books, Excel, Google Workspace
• BA/BS in business, administration, finance, or a related field preferred.
• Mature and excellent judgment and sensitivity in managing responsibilities and relationships.
• Personable, positive personality with customer service mindset.
• Excellent written and oral communication and presentation skills
• Commitment to Diversity, Equity, and Inclusion
• Sensitivity, discretion, and ability to maintain confidentiality
• The desire and ability to work collaboratively with all members of the school community
• A ready willingness to accept both positive and constructive feedback, and to be part of a culture that values ongoing professional growth

To be considered, please send a letter of interest, resume, and three references to Hiring@Swallowtail School.org