File Clerk; Part-Time​/Casual

Position Description

The Housing File Clerk will be responsible for filing correspondence, invoices, receipts and other records in alphabetical, numerical or any other required ordering system. They will locate and remove materials from files when requested. Other responsibilities include the preparation of incoming and outgoing mail for distribution, and the keeping of accurate and complete records and forms.

• Accurate and appropriate filing of correspondence, cards, invoices and receipts
• Locate filed materials upon request, ensuring that materials are given only to authorized users
• Use standardized filing methods and procedures, e.g. alphabetical, numerical
• Work with management on different filing methods as required, e.g. date, etc.
• Prepare incoming and outgoing mail for distribution
• Keep accurate and complete records and forms of filed items
• Answer questions about records and files
• Add new material to files and records
• Create new files and records as necessary
• Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance / legal guidelines
• Other responsibilities and directives as assigned

• High school diploma, GED or other equivalent
• Strong commitment to confidentiality and privacy
• Experience as a File Clerk preferred
• Excellent written and verbal skills and comprehension
• Highly organized
• Service oriented
• Able to generate or use different sets of rules for combining or grouping things in different ways
• Excellent problem solving skills
• Able to quickly and accurately compare similarities and differences in sets of letters, numbers, objects, patterns and pictures.
• Excellent memory skills

• Manual dexterity required to use desktop computer and peripherals
• Able to lift 25 pounds
• Overtime as required

To be negotiated.

Applications, consisting of a cover letter and resume with three (3) references, must be received by 11:59pm Sunday, June 21, 2026.