Benefits Coordinator

Job details:
Excellent Benefits Package for Contract Employees

This Jobot Consulting Job is hosted by:
Maira Gonzales

Salary: $25 - $35 per hour

I'm currently recruiting for a Benefits Coordinator role that oversees employee benefits programs across multiple entities within the organization, including government operations, a healthcare clinic, and several non-gaming enterprises. In this position, you'd be responsible for completing necessary paperwork and recordkeeping, processing HR transactions, and providing oversight of the routine processes involved in managing benefits. The role requires a strong focus on data accuracy and follows established guidelines under close supervision.

• Manages the daily administration of employee benefits, including retirement plans, FMLA and leave policies, wellness programs, and insurance offerings (health, life, workers' compensation, and disability)
• Coordinates the enrollment, renewal, and delivery of benefits to employees
• Serves as a resource for staff, answering questions and providing guidance on benefits programs
• Acts as the point of contact for the 401(k)/Roth retirement program, managing communication with the plan provider, submitting documentation to the appropriate committee/trustee/actuary, coordinating enrollment meetings, handling hardship requests, and overseeing forfeiture accounts
• Supports the Director in managing relationships with benefits vendors, brokers, and consultants
• Reviews monthly premium statements for group insurance policies and resolves issues with carrier representatives
• Tracks and analyzes data related to premiums, claims, and costs
• Maintains and safeguards employee enrollment and medical files (physical and electronic) in line with record retention requirements
• Maintains participation records for benefits plans, including insurance and pension
• Investigates workplace accidents as needed and prepares related Workers' Compensation reports
• Handles unemployment claims and prepares documentation for related hearings
• Serves as the primary administrator for benefits within the HRIS, ensuring data accuracy and carrier integrations function properly; troubleshoots basic issues and coordinates vendor support
• Processes employee payroll deductions related to benefits and 401(k) contributions
• Maintains required HIPAA certification

• Keeps the HR Director informed on emerging trends and developments in employee benefits
• Delivers annual program summaries for benefits offerings
• Maintains regular communication with the HR Director through verbal and written updates
• Analyzes data to identify early trends in claims costs

• Supports the Director in ensuring benefits and compensation practices comply with applicable federal, state, Tribal, and other relevant regulations
• Assists in preparing required government reports, including ACA filings, annual reports, and audits
• Ensures accurate processing and recordkeeping for all benefits program documentation
• Ensures timely, accurate reporting of Workers' Compensation claims
• Keeps employees informed of benefit changes that affect their coverage
• Produces routine reports to support compliance, payroll, and management needs
• Drafts and maintains SOPs covering all areas of benefits administration

• Builds, launches, and manages a comprehensive employee wellness program
• Recommends budget and funding allocations for wellness initiatives
• Reviews program participation data and identifies opportunities to boost engagement
• Oversees wellness programs across relevant entities, as assigned
• Administers the medical leave program and guides employees through the leave request process