Administrative Assistant

Requisition Number: 74545

The company built on breakthroughs.

Join us.

Corning is one of the world's leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what's possible.

How do we do this? With our people. They break through limitations and expectations - not once in a career, but every day. They help move our company, and the world, forward.

At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.

Come break through with us.

Corning's businesses are ever-evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, automotive, and solar markets. We are changing the world with:

* Trusted products that accelerate drug discovery, development, and delivery to save lives

* Damage-resistant cover glass to enhance the devices that keep us connected

* Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of light

* Precision glass for advanced displays to deliver richer experiences

* Auto glass and ceramics to drive cleaner, safer, and smarter transportation

* Solar polysilicon, wafers, and innovative photovoltaic modules, enabling low-cost solar energy solutions

Role Purpose

The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.

Key Responsibilities

* Serve as primary administrative support for designated staff and project teams.

* Coordinate complex domestic and international travel, including visas, travel documents, group travel, and detailed itineraries.

* Prepare, submit, and monitor expense reports in Concur, ensuring compliance with company policies and departmental budgets.

* Support staff and management with Concur expense reporting, reimbursement tracking, and troubleshooting.

* Proactively identify and escalate potential budget or policy issues.

* Oversee day-to-day office operations, including supply management and resolution of administrative issues.

* Organize and maintain department files, contracts, NDAs, registrations, and agreements.

* Participate in the EIG Administrative Support Coverage Team to ensure consistent cross-departmental support.

* Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.

* Serve as DARM coordinator, facilitating audits and maintaining compliance.

* Proofread reports and presentations for senior-level meetings to ensure accuracy and professionalism.

* Support onboarding for new employees, including orientation coordination and office setup.

* Assist with offboarding and internal transitions to ensure smooth, well-documented processes.

* Maintain department and project organizational charts, email distribution lists, and SharePoint sites.

* Manage quarterly SharePoint access reviews to ensure data security and compliance.

* Act as Department Safety Coordinator, monitoring SPITS safety training and ensuring participation and compliance.

* Perform special projects and non-traditional administrative tasks as needed, adapting to changing priorities and workloads.

Experiences/Education - Required

* 5+ years of related administrative experience, preferably in a corporate environment. Previous experience with Corning systems and processes is a plus.

* Organizational

Skills:

Highly organized with strong attention to detail and the ability to…