Accounts Payable Clerk

Job Details

Job Location:

Glen Ivy Hot Springs Spa - Corona, CA 92883

Position Type:
Full Time

Salary Range: $21.00 - $23.00 Hourly

We pride ourselves on being everyone’s resort. A destination like no other. Whatever you come for: a day with friends or family, a wellness escape, top therapeutic treatments, healthy food or our beautiful pools and lush landscape, the team at Glen Ivy® guarantees to make your day special, seamless and above all unforgettable.

• Resort privileges – employees get in for free!
• Friends and Family Resort rate
• 40% off services
• 25% off retail
• Birthday gift card
• 12 weeks of summer giveaways
• Paid sick time
• 1.5 pay on select holidays
• Medical/Dental/Vision/Life insurance (FT/PT only)
• 401k benefits

• Monday-Sunday 9am-5pm (November-April)
• Monday-Thursday 9am-5pm and Friday-Sunday 9am-9pm (May-October)

This position reports to the Director of Finance and will be responsible for a wide range of functions to help Glen Ivy Hot Springs streamline its accounting process. The duties and responsibilities would include, but are not limited to the following:

• Responsible for accounts payable cycle through timely, accurate and consistent data entry and reconciliation of vendor invoices using 3‑way match process
• Reconcile credit card statements (Home Depot and AMEX)
• Review POs for accuracy
• Other A/P and accounting duties as assigned to support department

• College degree in Accounting, Finance, or Business Administration preferred with related experience.
• Hospitality experience is a plus.

• Experience managing accounts payables
• Familiarity with corporate payment practices
• Effective oral and written communication skills to include various teaming interactions, performance feedback, employee development, and coaching skills
• Demonstrate team leadership and management skills including facilitation and conflict resolution through collaborative problem solving
• Experience using Excel is a must
• Experience using M3 is a plus
• Experience using Quickbooks is a plus

• Ability to work to deadlines and in high volume of transactions
• Ability to make decisions, not afraid to ask questions
• Ability to handle a high level of paperwork and data entry in an organized and timely fashion
• Understand the "bigger picture" of the accounting process
• Passion for accounting with eagerness to learn and grow
• Problem Sensitivity – Ability to tell when something looks wrong or is likely to go wrong
• Ability to adhere to company and departmental policies
• Precise attention to detail and strong mathematical skills
• Ability to work efficiently and effectively in an independent environment
• Ability to reconcile account transactions to ending balances and external report totals (Resort Suite/Book4time/Simphony)
• Excellent communication and organizational skills with a strong attention to detail
• Self‑starter, resourceful and self‑managed

this position is responsible for the prompt payment of vendors and the maintenance of accurate and timely records of expenditures within the budget and according to authorized purchase orders. These responsibilities include:

• Develop, implement, and maintain systems, procedures and policies for accounts payable functions to ensure adherence to company guidelines.
• Manage accounting functions including maintenance of accounts payable cycle ensuring completeness, accuracy and timeliness.
• Responsible for completing and retaining all new vendor and credit applications (including but not limited to bank & trade, ACH and W9 information).
• Utilizing a 3‑way match process, data entry of high volume accounts payable invoices are handled consistently and accurately.
• Knowledge and ability to properly code AP invoices per department and sub‑department.
• Responsible in resolving any invoice discrepancies with Purchasing Coordinator and Warehouse Coordinator.
• Maintain a month end checklist of late invoicing vendors to ensure accounts are complete before close of AP.
• Manage monthly closing of financial records for Accounts Payable and posting of month end reconciling the month end balance per the AP Aging to the…