Accounts Payable Clerk

Description

NOW HIRING: ACCOUNTS PAYABLE SPECIALIST

Position Type:
Full-Time | Onsite

An established hospitality organization is seeking a detail-oriented Accounts Payable Specialist to support its accounting department and help maintain accurate, efficient financial operations. This individual will manage invoice processing, vendor payments, account reconciliations, and month-end activities while ensuring expenses are properly documented, approved, and recorded.

The ideal candidate is organized, resourceful, and comfortable working in a high-volume environment. This position offers an opportunity to contribute to process improvements while collaborating with accounting leadership, purchasing, and other departments.

KEY RESPONSIBILITIES

Accounts Payable & Vendor Management

Process a high volume of vendor invoices, ensuring accurate coding, proper approvals, and timely payment.

Perform three-way matching of invoices, purchase orders, and receiving documentation.

Review purchase orders for accuracy and resolve discrepancies with purchasing and receiving teams.

Reconcile corporate credit card statements and investigate variances.

Maintain accurate vendor records, including tax documentation, payment details, and credit applications.

Respond to vendor inquiries and resolve invoice or payment issues promptly.

Monitor outstanding invoices and maintain records to support timely payment and accurate expense reporting.

Reconciliations & Month-End Close

Reconcile accounts payable subledgers to the general ledger and investigate discrepancies.

Assist with month-end closing procedures, including accruals, outstanding invoices, and account reconciliations.

Maintain closing schedules and follow up on missing documentation to ensure expenses are recorded in the appropriate period.

Reconcile transaction activity across operational and financial reporting systems.

Assist with preparing periodic sales tax calculations and supporting required filings.

General Accounting Support

Assist the finance team with special projects, reporting, and additional accounting duties.

Identify inconsistencies, research numerical discrepancies, and recommend appropriate corrections.

Contribute ideas to improve the efficiency and accuracy of accounting workflows.

If you have accounts payable experience, strong Excel skills, and a commitment to accuracy and timely financial processing, we invite you to apply.

Submit your resume for confidential consideration.

Requirements

REQUIRED QUALIFICATIONS

Prior experience managing accounts payable in a high-volume environment.

Strong understanding of invoice processing, purchase orders, vendor payments, and account reconciliations.

Proficiency in Microsoft Excel.

Strong mathematical, analytical, and problem-solving skills.

Excellent organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Effective written and verbal communication skills.

Ability to work independently while collaborating with accounting leadership and cross-functional teams.

Preferred Qualifications

College coursework or a degree in Accounting, Finance, Business Administration, or a related field.

Previous hospitality, resort, hotel, or service-industry accounting experience.

Familiarity with hospitality accounting or property management systems.

Experience with M3, Quick Books, or similar accounting software.

Exposure to sales tax reporting, vendor contract administration, and month-end close.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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