Escrow Administrative Assistant

Description We are looking for an Escrow Administrative Assistant to support escrow-related operations for a construction and contractor environment in Corona, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing administrative and financial documentation with accuracy. The role will contribute to smooth transaction processing, document control, and customer support while working with accounting and reporting systems.

Responsibilities:

- Coordinate escrow administrative activities by preparing, organizing, and maintaining transaction files and supporting documentation.

- Process checks, financial records, and related data entries with a high level of accuracy and timeliness.

- Assist with closing activities by verifying required documents, tracking deadlines, and helping ensure files are complete.

- Maintain deeds, escrow paperwork, and customer records in internal systems for reliable access and audit readiness.

- Support buying and purchasing-related processes by updating records, reviewing documentation, and monitoring workflow progress.

- Generate reports and summaries using accounting and reporting tools, including Crystal Reports, to support operational needs.

- Provide responsive customer service by answering inquiries, sharing status updates, and directing issues to the appropriate team members.

- Use accounting software, CRM platforms, and data processing systems to enter, review, and reconcile information across escrow files. Requirements

- Experience in an administrative support role involving escrow, closing coordination, or transaction documentation.

- Ability to use CRM platforms (JD Edwards, Salesforce) and data processing tools to manage information accurately and efficiently.

- Understanding of check processing, document control, and file management best practices.

- Knowledge of deeds, closing documentation, and related escrow records.

- Strong customer service, organization, and communication skills with close attention to detail.

Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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