Crossroads CHURCH - Operations Coordinator part time

Operations Coordinator

The Operations Coordinator supports the Campus Operations Director in executing day-to-day operational needs across church and school campuses. This role focuses on coordination, implementation, and administrative support to ensure safe, well maintained, and excellent environments for ministry, education, and events.

This position plays a key role in turning strategy into execution by supporting campus use, safety, IT coordination, and environmental excellence.

Facility Use and Care

• Assists in tracking and maintaining Campus Operations budgets
• Coordinates purchasing, invoices, and vendor communication
• Maintains organized records of facility use and operational needs
• Directly handles the call and scheduling of rentals including weddings

Campus Use Management

• Supports the creation and maintenance of event schedules
• Helps identify and resolve conflicts
• Helps coordinate logistics for events including room setup, breakdown, and support needs
• Assists with facility use agreements and communication with external groups
• Helps manage and organize campus storage areas

Campus Safety

• Supports implementation of safety policies and procedures
• Assists with incident reporting and documentation
• Helps coordinate safety drills, inspections, and compliance requirements
• Maintains communication with security vendors and partners as directed
• Assists in maintaining safety documentation and systems including surveillance and keys

Environmental Management

• Helps maintain the overall look and feel of campus environments
• Assists with room setup, furnishings, and minor design implementation
• Identifies and communicates areas needing improvement
• Coordinates with maintenance and custodial teams to maintain campus standards

Custodial Coordination

• Supports scheduling and coordination of custodial services
• Assists in maintaining cleanliness standards across campus
• Helps track supplies and custodial needs
• Helps to communicate facility needs for last-minute requests

Information Technology Support

• Coordinates IT and vendor communication
• Helps document infrastructure such as access points and equipment
• Coordinates purchasing, invoices, and budgets

Administrative Proficiency:
Is office savvy and possesses strong interpersonal and organizational skills.

Demonstrates the ability to effectively prioritize and organize people, tasks and events

Exhibits a strong attention to detail and the ability to multi-task

Has a good working knowledge of email and Microsoft Office products, including Excel, Word, Outlook and Power Point

Demonstrates the ability to work independently and coordinate the work of others

Provides input and ideas to help foresee any needs at a given event or meeting

Self Starter:
Demonstrates a high level of initiative, proactively identifies opportunities/issues and acts to capitalize or resolve them.

• Volunteers for tasks
• Identifies what needs to be done and takes appropriate action without being asked or required to do so
• Persists in the face of difficulties
• Seizes opportunities to take action
• Initiates individual or group projects and takes responsibility for their success

Problem Solver:
Identifies concerns, problems or potential areas of concern in a timely and accurate manner and resolves them effectively.

Identifies problems (or potential problems) in a timely and accurate manner

Breaks down complex problems into their fundamental parts

Evaluates the many possible causes for a problem

Asks meaningful and relevant questions to understand problems and potential causes

Notices discrepancies and inconsistencies in information related to problems

Analyzes costs, benefits, risks and chances for success of potential solutions

Uses logic and methods to solve difficult problems with effective solutions

Probes all fruitful sources for potential answers

Proposes solutions and implements solutions

Tracks the progress and efficacy of proposed solutions

Facilitates groups or teams through the problem-solving process

Researcher: A researcher acquires, summarizes, analyzes and delivers information effectively and efficiently.

Identifies relevant, credible and appropriate information sources

Acquires, summarizes…