Purchasing Administrator

BIOLASE MG is seeking a detail-oriented Purchasing Administrator to support our Purchasing and Supply Chain team. The ideal candidate has experience working in a manufacturing environment, is comfortable managing purchase orders and ERP transactions, and enjoys collaborating with suppliers and internal departments to ensure materials are received accurately and on time.

This role is ideal for someone with 1–3 years of purchasing, procurement, supply chain, and administrative experience who thrives in a fast-paced environment and has strong organizational, communication, and problem-solving skills.

SUMMARY The Purchasing Administrator is responsible for providing support to the purchasing department buyers and warehouse operations with day to day activities. The position is responsible for entering purchase orders (inventory and non inventory), fax or email purchase orders, place follow up phone calls to suppliers, obtain supplier confirmations and file purchase orders and process related ERP transactions for work orders, material movement and receipts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Daily entering of purchase orders as directed by the buyers or supply chain managers.

Daily faxing or email purchase orders to suppliers and place follow-up phone calls to obtain order confirmations from suppliers

Daily filing of purchase orders and related documents

Working with buyers/supply chain managers, obtain return authorization numbers to return goods and materials to suppliers that have been rejected and dispositioned by RTV.Working with Supply Chain Managers and Receiving Personnel, assist with receiving transactions, purchase order adjustments and general problem resolutions to ensure timely receipt of materials.

ERP system transactions with work order closing and material issues

Receiving transactions on incoming purchase order receipts.

Timely material coordination of products requirements with suppliers

Maintain accurate purchase records and up-to-date purchase order date in ERP system.

Other related duties may be assigned.

High school diploma or GED required.

Minimum 1–3 years of experience in purchasing, procurement, supply chain, or a related field.

Experience working in an ERP/MRP system (Epicor, SAP, Oracle, Net Suite, or similar) preferred.

Proficiency with Microsoft Office, including Excel, Outlook, and Word.

Experience creating, tracking, and maintaining purchase orders and supplier records.

Strong attention to detail with accurate data entry and recordkeeping skills.

Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.

Strong verbal and written communication skills with suppliers and cross-functional teams.

APICS/ASCM certification or coursework in Supply Chain Management is a plus
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