Accounting Specialist III; AR

This job posting has been updated as of 09/09/2026.

Starting pay: $19.00 - $20.00 hourly

Position Summary:

The Accounting Specialist III (AR) is a consolidated, advanced-level role responsible for performing invoicing, collections, transaction processing, reconciliations, and customer account maintenance. This position combines the core duties of invoicing and AR collections into one cross-functional role. The Accounting Specialist III (AR) ensures accuracy, timeliness, and efficiency in all AR workflows while supporting departmental stability and continuity.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Invoicing Duties

• Prepare, review, and process customer invoices accurately and timely.
• Generate required invoice documentation (POs, packing slips, shipping confirmations, etc.).
• Submit invoices through required platforms (email, WAWF, Fed Pay, VIM, etc.).
• Assist with month-end billing cycles and recurring invoice schedules.
• Maintain electronic filing of invoicing records.

Collections & AR Maintenance

• Monitor AR aging reports daily; identify and follow up on past-due accounts.
• Communicate with customers via phone/email regarding outstanding balances.
• Document all collection efforts in a professional and timely manner.
• Maintain detailed notes on disputes, payment arrangements, and escalations.
• Provide statements, invoice copies, and research as needed.

Payment Processing & Reconciliations

• Post cash receipts, ACH payments, checks, and deposits.
• Process customer credit card payments.
• Reconcile merchant statements and investigate variances.
• Resolve unapplied cash and misapplied payments.

General AR Support

• Assist with freight claim submissions and follow-through.
• Review accounts for accuracy and escalated issues appropriately.
• Prepare and organize AR-related documentation and reports.
• Perform mail runs and bank runs as needed.
• Maintain accurate and organized electronic filing systems.
• Assist with special projects as assigned.
• Coordinate with internal departments to resolve billing or payment issues.
• Maintain professional communication with internal and external staff and customers.
• Support AR Supervisor with reporting and administrative tasks as needed.
• Performs other duties as assigned.

WORK ENVIRONMENT

• Fast-paced accounting department with a mix of routine and time-sensitive tasks
• Requires accuracy, consistency, and strong organizational skills

JOB QUALIFICATIONS:

• High School graduate or equivalent
• Must be proficient using MS Office, MS Word, MS Excel, MS
• 2+ years of AR, collections, invoicing, or relevant office experience required
• Knowledge of accounting systems;
  Sage experience preferred
• Strong attention to detail and accuracy
• Professional communication skills (written and verbal)
• Ability to prioritize and manage competing deadlines
• Strong problem-solving and customer service mindset
• Ability to work independently with minimal supervision
• Must have current driver’s license and insurance