Administrative Associate V

* Participate in the planning and execution of administrative operations.
* Serve as office manager as necessary. Monitor office procedures.
* Develop, evaluate, and ensure adherence to office procedures.
* Coordinate the maintenance of files, records, office supplies, or equipment.
* Make recommendations for process improvements, administrative changes, or new initiatives.
* Coordinate travel arrangements and prepare itineraries.
* Coordinate meetings, seminars, and other special events and provide on-site support.
* Establish, with the help of hosting faculty, visits for potential new faculty.
* Arrange meetings and conferences.
* Maintain room schedules.
* Assist in travel arrangements for potential new faculty, guest speakers or visiting lecturers, including guest rooms, meals, transportation, and other details incidental to workshops, seminars, and program development activities.
* Create master academic department schedule based on faculty availability, student needs and enrollment.
* Compile data collection projects as requested by department using various sources of information including faculty CV’s and performance accomplishments.
* Compile and review all necessary credentialing documents of new faculty/adjuncts/teaching assistant as required by university policy.
* Research, interpret, compile, and respond to inquiries about rules, regulations, policies, and procedures.
* Monitor compliance with policies and procedures, as necessary.
* Apply management policies or operating practices.
* Develop administrative and technical procedures.
* Monitor department accounts and provide administrative support to faculty with external funding to include cash handling.
* Maintain a variety of fiscal, administrative, and academic records.
* Verify, process, and review forms to include payroll, enrollment and faculty workload reports, tables, and other documents.
* Perform special analyses and project summaries.
* Review documents for supervisor.
* Perform other duties as assigned.
* High School Diploma or GED
* Five (5) years of experience in general office, personnel operations, or related experience
* Additional education may be used as a substitute for the minimum experience requirement:  + Associate’s degree and Three (3) years of experience in general office, personnel operations, or related experience, OR  + Bachelor’s degree and One (1) year experience in general office, personnel operations, or related experience
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint/One Drive, etc.)
* Experience in Adobe Acrobat, Emburse, Canopy/FAMIS, and Banner
* Experience in coordinating program/departmental events
* Experience in creating promotional materials for department events
* Analytical skills to address and resolve administrative or operational challenges
* Ability to multitask and work cooperatively with others.
* Strong interpersonal and communication skills for interacting with faculty, staff, and students.
* Planning and organization skills, prioritize responsibilities and meet deadlines
* Ability to respond to changing priorities or unexpected issues in an academic setting
* Ability to maintain discretion with sensitive information (personnel, financial, student records)
* Associate’s degree or higher in Business Administration, Management, or applicable field
* Experience in a higher education environment.
* Experience with the following programs:
Argos, Astra, Banner, Canopy, Concur, Degree Works, Digital Measures, FAMIS, and Workday.
* Knowledge of academic operations (scheduling, course management, faculty appointments)
* Familiarity with departmental budget reports, operations, and travel process/procedures.
* Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
* Voluntary Tax Deferred Account/Deferred Compensation Plan The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Each member institution provides equal opportunity and access to all students, employees and prospective employees.
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