Administrative Associate III

Job Title

Administrative Associate III

Texas A&M University - Corpus Christi

College of Engineering - Computing Sciences

Commensurate

Corpus Christi, Texas

Staff

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

Works under general supervision and provides complex administrative support work for the CSCI Department and its academic programs - GISC and GSEN programs.

• Assist faculty and students with paperwork for dealing with other entities on campus, such as setting up accounts, credentialing, keys, and swipe-card access.
• Course creation for GISC and GSEN programs using Banner, ARGOS, and coordinating with GISC and GSEN program coordinators for assigned class times/schedules.
• Create and maintain spreadsheets and databases to maintain a variety of fiscal, administrative, and academic records.
• Provide information regarding administrative procedures, services, or programs.
• Set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Perform other duties as assigned.

• Order supplies for the department and regularly check inventory as needed.
• Maintain, dispense, and order supplies for the academic programs GISC and GSEN.
• Monitor and reconcile travel credit card transactions and procurement for GISC/GSEN faculty and students and other personnel to ensure charges are documented and posted to correct accounts.
• Serve as backup for preparation and submission of monthly procurement card reports and ad hoc travel reports.

• Assist in updating course and student information in Banner with GISC/GSEN, assign classrooms in ASTRA, registration and overrides, collection of syllabi, accessing Interfolio information, reviewing department reports, adding information from ARGOS, if requested.
• Serve as a backup to provide admin support for accreditation and self-study reports for academic programs.
• Serve as a backup to support recruitment, outreach and job placement activities.

• High School diploma or GED.
• Three (3) years of experience in general office, personnel operations, or related experience.
• Additional education may be considered as substitution for the minimum experience requirement:
  • Associate’s degree and One (1) year of experience in general office, personnel operations, or related experience.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.) and databases.
• Analytical skills to address and resolve administrative or operational challenges.
• Ability to multitask and work cooperatively with others.
• Strong interpersonal and communication skills for interacting with faculty, staff, and students.
• Planning and organization skills, prioritize responsibilities and meet deadlines.
• Ability to respond to changing priorities or unexpected issues in an academic setting.
• Ability to maintain discretion with sensitive information (personnel, financial, student records).

• Bachelor’s degree in Business Administration, Management, or applicable field.
• Advanced MS Office skills.
• Experience in a higher education environment.
• Experience with university…