Office Administrator

Key Responsibilities

• Reception & Office Coordination
  • Answer and transfer phone calls professionally
  • Greet and assist visitors, ensuring a welcoming experience
  • Accept deliveries and guide visitors as needed
• Purchase Orders & Expense Management
  • Maintain and organize PO system in Fleet Cost and Care (FCC).
  • Process and respond to emailed PO requests
  • Scan and store physical PO records monthly
  • Reconcile POs with employee P-card reports
• Invoice & Billing Support
  • Assist in creating invoices in Open Invoice, Open Ticket, Net Suite, and FCC
  • Check Net Suite for missing field tickets and attachments
  • Follow up on unpaid invoices for approval and processing
  • Scan, attach, and store invoice records systematically
• Expense Reports & Credit Card Management
  • Review Coast expense reports weekly
  • Reconcile Coast reports with employee-submitted expense reports weekly
• Receiving & Financial Support
  • Deposit customer checks as needed
  • Organize and file check deposit records
  • Retrieve daily mail when required
• Employee Records & General Office Management
  • Assist where needed.

• ✅ Highly organized with strong attention to detail
• ✅ Comfortable working with financial documents and systems like Net Suite, FCC & Open Invoice (or willing to learn)
• ✅ Proficient in Microsoft Excel and other office software
• ✅ Excellent communication skills, both written and verbal
• ✅ Able to multitask and adapt in a fast-paced environment

• 🌟 Competitive salary & benefits
• 📈 Growth opportunities within the company
• 💼 A supportive and collaborative work environment

If you’re interested in this position, please send your resume and a brief cover letter outlining your qualifications to ap You can also apply online. We look forward to hearing from you!