Administrative Assistant — A​/C, Aviation & Automotive

OFFICE ASSISTANT - AIR CONDITIONING, AVIATION & AUTOMOTIVE POOL

The purpose of this position is to provide clerical or direct support to the Air Conditioning, Aviation & Automotive department at Del Mar College.

Minimum qualifications:

• High school diploma or GED equivalency.
• Six (6) months office/clerical related experience.

Required Job Knowledge, Skills, Abilities:

• Knowledge of various technology platforms and operating systems.
• Attention to detail and accuracy.
• Great customer service skills and professional work ethic.
• Effective written and verbal communication skills.
• Computer literate.
• Proficient in Microsoft Office Suite, especially Word.
• Ability to work occasional evenings and weekends.
• Ability to multitask in a fast‑paced environment.

Preferred qualifications:

• Ability to work independently and to take initiative in fulfilling responsibilities.

This is a security‑sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions.

• Organize and maintain all office files, correspondence, print and electronic data resources.
• Assist with administrative tasks and special projects as needed.
• Coordinate and calendar meetings, training, and events as assigned by requesting materials and supplies, reserving meeting spaces, and working with staff and vendors.
• Answer telephone, process mail and email correspondence.
• Direct incoming visitors and students to other locations on campus.
• Maintain records and generate reports on room use of active learning spaces (ALS).
• Create and manage reservations and schedules for ALS.
• Create and distribute weekly, monthly, and semester schedules for ALS.
• Maintain and stock office and instructional supplies.
• Interact effectively with individuals from different cultural backgrounds, of all levels of ability, or who have special disabilities.
• Maintain positive working relationships and communication with other departments and personnel.
• Perform other tasks as assigned by supervisor.

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.