Administrative Assistant

USA Foundation Repair is seeking a detail-oriented, multi-tasked Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations in the foundation department and ensuring smooth administrative processes. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and have a strong ability to multitask effectively.

• Handle all incoming calls from multiple lines, schedule appointments, and confirm for the Sales team.
• Greet and assist all incoming customers with professionalism and courtesy.
• Strong customer service skills in dealing with customers.
• Answer and manage incoming calls, directing them to the appropriate personnel.
• Schedule and confirm appointments, and maintain an organized appointment calendar.
• Support other departments as needed with various tasks.
• Perform administrative office duties including filing, data entry, and maintaining records, creating spreadsheet reports, and inputting payroll.
• Assist in organizing and coordinating office operations to ensure efficiency.
• Prepare and maintain spreadsheets.
• Keep up with product supply in the shop and warehouse.
• Communicate with the foreman and the sales team regarding appointments and calendars.

• Prior experience in an office setting or related field is advantageous.
• Proficiency in computerized systems for data entry is essential.
• Strong organizational skills with meticulous attention to detail are required.
• Experience as an office manager or administrator is a plus.
• Bilingual proficiency is preferred.

$18 - $23 hourly