Campus Bookkeeper at Calallen High School

Position: Campus Bookkeeper at Calallen High School (215 days)
Job Title: Campus Bookkeeper (215 Days) Exemption Status/Test: Nonexempt

Reports to: Campus Principal Date Revised:

Dept./School: Business Services
Primary Purpose:
Perform general bookkeeping and maintain campus financial records, including campus activity fund. Help campus stay on budget, pay bills in a timely manner and keep accurate financial records. Responsible for a school's accounts or general ledger using bookkeeping software.

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Knowledge of bookkeeping principles and practices

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to develop or maintain spreadsheets and do word processing

Proficient skills in keyboarding and file maintenance Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience:

One year clerical and accounting experience preferred
Major Responsibilities and Duties:
Purchasing

Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.

Enter data into online spreadsheets and databases; receive and record cash, checks and vouchers; post debits and credits; produce financial reports such as balance sheets, income statements and account totals; and reconcile discrepancies or shortages.

Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash.

Prepare bank deposits, verify and balance receipts, pay and prepare invoices after approval by the principal and monitor overdue accounts.

Maintain inventory of campus fixed assets, equipment, and supplies

Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.

Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.

Detect and resolve problems with incorrect orders, invoices, and shipments.

Clerical

Assist with campus budget preparation.

Prepare monthly and other periodic campus financial reports.

Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.

Compile, maintain, and file all reports, and other documents as required.

Other

Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.
Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress