Administrative Coordinator

We are seeking a highly organized and professional Administrative Coordinator to support daily office operations while serving as the first point of contact for visitors and incoming calls. This role offers the opportunity to work closely with executive leadership while ensuring a smooth and efficient office environment.

The ideal candidate is polished, detail-oriented, and capable of balancing front office responsibilities with higher-level administrative support.

• Serve as the first point of contact by answering, screening, and routing incoming calls professionally
• Greet and assist visitors, maintaining a welcoming and professional office environment
• Provide direct administrative support to executive leadership, including calendar management and meeting coordination
• Assist in preparing reports, presentations, and board materials
• Coordinate office operations, including vendor communication and office supply management
• Maintain organized records, files, and documentation
• Support light administrative accounting functions, including data entry and basic record keeping
• Coordinate internal meetings and assist with scheduling across teams
• Handle sensitive and confidential information with discretion

• 3+ years of administrative experience in a professional office environment
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Professional presence with strong customer service and phone etiquette
• Ability to multitask and work independently in a fast-paced environment

• Experience supporting senior leadership or executives
• Experience in a nonprofit, corporate office, or professional services environment
• Exposure to bookkeeping or administrative accounting functions

• A polished, dependable professional who takes ownership of their role
• Someone who can confidently manage front office responsibilities while supporting executive-level tasks
• A proactive individual who can anticipate needs and keep operations running smoothly