Attorney II; Civil County Attorney - J07150

Nature of Work

Provides highly responsible, complex, non-routine and often confidential executive administrative support to the City Manager. Functions include administrative management of meetings, preparing correspondence, conducting research and other special projects, and working with public, private and constituent groups. Full‑time regular, non-exempt position; involves competing demands such as performing multiple tasks, adhering to strict deadlines, occasional work beyond normal business hours, and responding to customer inquiries and complaints including irate or persistent customers.

• Plans and coordinates executive administrative support functions and services for the office of the City Manager; provides administrative management of sensitive and confidential issues; assures that action items are properly processed, managed and resolved; prepares information necessary for administrative decisions and implementation of policies and decisions; interprets, communicates and applies rules, procedures and policies; answers questions where judgment, knowledge and interpretation of City policies, procedures and regulations are necessary.
• Anticipates and prepares material needed by the City Manager for correspondence, appointments, meetings, conferences, etc.; composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the City; creates, edits, prepares and processes complex and confidential correspondence, memoranda, letters, legal and technical documents, information packets, and other communications.
• Maintains and coordinates calendars for the City Manager; coordinates and schedules appointments and meetings with City staff, elected officials, constituents, federal, state, county officials and private and public entities; prioritizes and resolves complex meeting schedules; coordinates meeting rooms and resources; makes travel arrangements for the City Manager; builds effective working relationships with elected officials, city leaders and department heads, and other city staff.
• Solicits agenda items and prepares meeting agendas, action item lists and presentation materials; may take and transcribe meeting minutes; prepares summaries for distribution; conducts and coordinates assigned projects and research studies; identifies and resolves problems.
• Responds to phone calls from the public and staff; identifies and resolves customer’s needs and/or refers queries to appropriate individuals, takes and delivers messages; follows‑up to ensure issues have been appropriately addressed.
• Updates and tracks a variety of files, records, reports, and related documents; maintains file integrity and confidentiality by monitoring and assuring compliance to City policies and procedures; assures the accuracy of the electronic and paper filing systems; oversees day‑to‑day office activities; monitors document preparation for accuracy and completion; compiles information and generates special reports; manages database, interprets information, and assures the accuracy of information;
  
  resolves customer service issues.
• Coordinates office activities, prioritizes and develops schedules in order to meet critical deadlines; develops and recommends office procedures and systems; assures efficient office operations to support departmental activities; may train and oversee the activities of other administrative support staff, including assigning and reviewing work, and assisting in the selection of other administrative support staff.
• Receives invoices and statements, and prepares vouchers to submit for payment; may reconcile accounts; may assist in annual budget development by compiling and collecting expenditures and costs; files and maintains related documentation; may order and maintain office supply inventories.
• Maintains regular contact with the Mayor and City Council, and City Manager and Assistant City Manager to keep them apprised of situations and issues; may provide administrative support to City Council.
• Communicates and coordinates regularly with appropriate individuals and groups to maximize the effectiveness and…