Administrative Assistant to Special Education Director

Job Title

Administrative Assistant to Special Education Director

Non-exempt

Administrator Designated

02/2022

Special Education Director

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

• Education / Certification: High school diploma or GED
• Special Knowledge /
  
  Skills:
  
  Proficient skills in keyboarding, word processing, and file maintenance; effective communication and interpersonal skills; basic math skills; ability to use personal computer and software to develop spreadsheets and databases and do word processing
• Experience: Three years secretarial experience, preferably in a public education environment

• Prepare correspondence, forms, reports, , for the department head and other department staff members using personal computer.
• Compile pertinent data as needed when preparing various state and local
• Maintain physical and computerized departmental
• Maintain student records as
• Maintain inventory of departmental

• Perform routine bookkeeping tasks, including simple arithmetic operations, for the
• Assist Special Education Director with special education budget including development and status throughout the school year.
• Prepare purchase orders and payment authorizations; collaborate and correspond with district business office concerning these orders and payment authorizations.
• Monitor and process personnel time records including leave and professional development requests; compile information and submit to business office.
• Submit copies of timesheets to district office for issuance of
• Order special education supplies and keeps track of special education
• Order and maintain all special education office supplies and
• Keep a supply of forms readily

• Answer incoming calls, take reliable messages, and route to appropriate
• Maintain a schedule of appointments for the Director and make travel arrangements for department staff.
• Assist with the preparation of agendas and materials for meetings and training for
• Receive, sort, and distribute mail and other documents to department
• Requires significant confidentiality responsibilities due to student, parent, and staff
• Maintain calendar of due dates for local, state and federal
• Work collaboratively with departmental
• Demonstrate punctuality, good attendance, and work ethic for all
• Performs other duties as

None.

Personal computer, printer, calculator, copier, and fax machine.

• Work with frequent interruptions, maintain emotional control under stress.
• Repetitive hand motions; prolonged use of computer.

From 19.40 to 23.73

222 working days