Attendance​/Counselor Secretary

Attendance/Counselor Secretary (202 days)

Calallen Independent School District – Calallen Middle School, 6th-8th, Corpus Christi, Texas.

Job : 5845092

Posting Deadline: Posted until filled

Posted: Jul 21, 2026

Starting Date: Immediately

Job Title: Attendance/Counselor Secretary (202 days)

Exemption Status: Nonexempt

Reports to: Principal/Counselor

Dept./School: Assigned Campus

Under moderate supervision provide routine clerical support for the efficient operation of the school office and professional staff. Maintain current and accurate confidential student records.

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks, often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills

Experience: ___ year clerical experience

• Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.
• Respond to inquiries from students, teachers, and parents regarding attendance rules and absences.
• Admit late students and maintain records of their tardiness.
• Compile and submit a variety of daily, weekly, monthly, and year-end reports as required.
• Oversee student “sign out” process and maintain records of student absences due to appointments.
• Type, prepare, distribute, and file records, reports, and correspondence related to attendance.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required.
• Provide general clerical support including word processing, data entry, filing, and maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all required reports, records, and documents.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling meetings and appointments.

• Receive, distribute, and secure testing materials.
• Maintain information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

None

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending, stooping, pushing, pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and mouse use; occasional reaching

Lifting: Occasional light lifting (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Type: Full‑time

Salary: $16.65 to $23.75 per hour

• Citizenship, residency or work visa required.

(Contact details omitted.)