Registrar 6th-8th

Auxiliary
- Position
- Secretary/Clerical
- Secondary

Job Number

Start Date

Open Date 07/31/2026

Closing Date

Job Title: Registrar

Wage/Hour Status: Nonexempt

Reports to: Principal

Date Revised: 01/2024

Dept./School: Assigned Campus

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Education/Certification:

High school or GED

Special Knowledge/

Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years secretarial experience, preferably in a public education environment

• Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs and open house.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist teachers with gradebook to input certain changes.
• Assist with processing changes and adjustments to student schedules.
• Code our BIL students when entering and exiting program.
• Maintain all transfer student files.

Reception and Phones

• Serve as receptionist for counseling office.
• Cover front desk when receptionist/attendance clerk are out.
• Answer phone calls when front office if not able to pick up.
• Assist students, parents, and teachers including distributing testing, scholarship, and parent portals.
• Assist counselor with scheduling meetings and appointments.
• Assist counselor by coding 504/dyslexia if missed.

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Purge all folders and complete with EOY stickers and report cards.
• File STAAR or any testing in student files.
• Maintain confidentiality.
• Other duties as assigned.

None.

Computer, printer, copier, fax machine, and shredder.

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.