Fine Arts Intern (High School Student Only

Fine Arts Intern

Preferred Skills/Qualities:
Interest in fine arts, arts administration, event management, education, or communications Strong attention to detail and a commitment to accurate record keeping Dependable, organized, and able to manage multiple tasks and deadlines Able to communicate and work professionally with students, staff, families, and community partners Comfortable assisting with event setup, organization, and on-site support Willingness to learn new technology systems, procedures, and event processes

Function:
The Fine Arts Intern will support the daily operations of the district's Fine Arts Department, with a strong emphasis on accurate record keeping, event preparation, and hands-on assistance for district fine arts activities. The intern will help maintain organized digital and physical records, prepare materials and spaces for events, and provide on-site support to help fine arts programs run smoothly.

This position offers practical experience in arts administration, event operations, professional communication, and district-level service.

Responsibilities:

• Records and data:
  Enter, update, verify, and organize information related to fine arts programs, participation, events, inventories, and departmental projects
• File management:
  Maintain orderly digital and physical records using established naming, filing, and document-retention practices.
• Event preparation:
  Prepare programs, signage, check-in materials, schedules, labels, packets, certificates, and other materials needed for fine arts events.
• Event setup and breakdown:
  Assist with arranging and resetting tables, chairs, displays, registration areas, supplies, and approved equipment before and after events.
• Event facilitation:
  Support participant check-in, greet and direct guests, distribute materials, assist staff and volunteers, and help keep event activities organized and on schedule.
• Inventory and supplies:
  Help track, label, organize, check, and restock fine arts materials, event supplies, and department equipment.
• Communication support:
  Help prepare and distribute notices, reminders, schedules, forms, and other approved communications to campuses and event participants.
• Post-event follow-up:
  Organize returned materials, update participation or event records, file documentation, and help restore work and event spaces.
• Office support:
  Assist with copying, scanning, filing, assembling materials, and other department tasks as assigned.
• Professional practices:
  Protect confidential information, follow district procedures and safety expectations, and represent the Fine Arts Department in a professional and welcoming manner.

Learning Opportunities/Benefits:
Gain real-world experience in fine arts administration, records management, and event operations. Develop professional communication, organization, teamwork, and customer-service skills. Learn how district fine arts programs support campuses, teachers, students, and the community. Contribute to exhibits, performances, contests, professional learning, and other fine arts events. Build practical skills applicable to careers in the arts, education, business, and event management.

Placement Site: CCISD Central Administration Building - Office of Teaching & Learning, Fine Arts Minimum Requirement: 10 hours per week Set

Schedule:

2:00-4:00 p.m., Monday-Friday (2 hrs/day = 10 hrs/week) Assignments will vary according to current Fine Arts Department priorities and the district event calendar. Any event-related schedule adjustments will be coordinated in advance.

Daily Flow (2:00-4:00 p.m.)

• 2:00-2:10 | Check-In & Task Review Meet with the supervisor, review priorities and upcoming events, and receive daily assignments.
• 2:10-2:45 | Record Keeping & Data Support Update records, enter or verify data, organize files, and maintain project or event documentation.
• 2:45-3:25 | Event Preparation & Department Support Prepare event materials, organize supplies, assemble packets, create signage, or assist with setup tasks.
• 3:25-3:50 | Communications, Inventory & Follow-Up Assist with approved communications, inventory tracking, material distribution, and post-event organization.
• 3:50-4:00 | Wrap-Up & Supervisor Check-Out Record completed work, organize the workspace, secure records and materials, and preview upcoming priorities.

Salary: $12.00/hour See the CCISD Salary Schedule handbook for information regarding initial salary placement. Days: 187