Administrative Assistant II - Facilities and Operations

Job Title

Education/Certification:

High School Diploma or GED certificate with computer background Technology Proficiency:
Level 2-Applied (use of) Computer operations Software productivity tools (i.e., Microsoft Office) E-mail Printers Job-related financial and student management systems Multi-media tools Electronic file management

Experience:

Required:

Minimum one (1) year of secretarial experience with good working knowledge of various office machines, spreadsheets, word processing and computer queries. Customer service experience Special Knowledge/

Skills:

Possesses organizational and time management skills Ability to communicate professionally and respectfully with personnel at all levels of the District Ability to work independently Ability to handle multiple priorities effectively, work under pressure and meet deadlines Takes initiative in completing assigned duties Displays reliability, productivity and adaptability in meeting the department's needs Works and relates positively with other staff members, school personnel and the general public Appropriate attire and good personal appearance Function Perform various secretarial duties using good judgment in exercising those procedures.

Primary duties include supporting the Facilities and Operations Department by maintaining reports, and preparing and disseminating various communications relating to the Maintenance departments. Entering required work orders, and accepting/assigning requests in The Maintenance Authority (T.M.A.) system. Maintains detailed files and records pertaining to maintenance and projects. Receives logs, disseminates documents and performs data entry. Work carefully and tactfully with administrators, principals and coworkers.

Reports To:

Director of Facilities and Operations Responsibilities:
Answer multiple line telephone and route information to appropriate staff. Receives and creates all work order requests submitted through the TMA iService System for all district facilities Uses computer applications such as word-processing and spreadsheets for maintaining various Facilities & Operations records Reviews all incoming work order requests and disseminates priority requests by email to the appropriate staff. Enters and processes all requisitions and invoices for materials/supplies purchased and all contracted services performed Provide work order reports, PO reports and invoice status reports on a regular basis to administrators and foremen as needed Post all material costs and contracted cost to work orders Generate all PM work orders monthly, bi-monthly and/or annually Keep records on contracted projects and in-house work Communicate with principals, central office staff other district personnel regarding work order requests and other Maintenance related issues Distribute district facility keys to outside contractors, vendors and/or district personnel and maintain a record of such Performs other job-related duties as assigned by the Director of Facilities & Operations

SUPERVISORY RESPONSIBILITIES:

Not Applicable

WORKING CONDITIONS:

Multiple task environment; challenging situations; prolonged hours at computer and/or telephone; light lifting. Ability to receive information and/or instruction from internal/external customers through spoken expression. Ability to manipulate tools/ equipment / keyboards. Ability to convey information and/or instruction to internal/external customers through spoken expression. Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.

Ability to see detailed information, naturally or with correction. Limited in-District travel.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. The pay grade and work year listed are intended to be informal and not contractual in nature. Interested applicants must submit the following:

- A current resume, copies of transcripts and certifications, and letter of interest addressed to Ms. Debbie Cruz, Chief Human Resources Officer.

- You must provide 3 references, including their e-mail addresses and telephone numbers so that they may be contacted electronically or by phone. All online reference forms must be completed by the job closing date. For assistance contact:
Heather Ybarbo -  Teacher Applicant Specialist Heather.

Ybarbo CCISD Human Resources 801 Leopard Corpus Christi, Texas. Salary : CLES/402: $15.35 minimum/hour (individual salary calculation is based on applicable experience) See the CCISD Salary Schedule handbook for information regarding initial salary placement. Days : 230