Office Administrator - Veterans Cemetery - J40060 - 13970

Base Pay: $20.86 Hourly.

Serves as a representative of the Veterans Cemetery at committal services. Performs a wide variety of complex administrative duties including composing and typing correspondence, reports, forms and other documents requiring knowledge of specialized subject matter; preparing documents concerning workloads or procedures within the Veterans Cemetery’s office; making appointments for supervisor; acting on supervisor's behalf in responding to calls, questions, and requests from the public, concerning information which may be highly sensitive or confidential in nature.

The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed.

Provides information to customers, visitors and the general public. Enters data and facilitates/performs pre-registration processes. Primary duty to record and update burial data, statistical reports and inventories using the Texas Veterans Land Board Docushare program. Assists in scheduling burial services. Serves as a committal service representative. Assists with answering phone calls, greeting the public and facilitating pre-registration activities. Processes and approves all invoices, purchase orders and payments for items purchased by the Veterans Cemetery office, and internally audits all expenditures.

Maintains all financial records and transactions. Prepares monthly report to Commissioners. Performs direct secretarial/administrative support services. Manages burial operations and records keeping using the Veterans Administration Burial Operations Support System. Reviews and distributes mail, preparing responses to inquiries not involving policy decisions or requiring the attention of superiors. Acts as Custodian of Records for office. Make appointments and arranges meetings.

Oversees maintenance of office and office equipment. Develops office forms and procedures consistent with departmental and county-wide policies. Assists in the preparation of department budget and budget amendments. Assists in the research and preparation of reports and statistical data, and gathers data for general information purposes on special reports. Establishes and maintains personnel, statistical, and other special records and files.

Completes and/or reviews personnel paperwork, including employee time sheets and documents needed to hire or terminate employees. Prepares Prelist and Reports. Establishes and maintains confidential files. May train and supervise other clerical personnel or coordinate the assignment and completion of their work. May attend committee, staff, or other meetings and take and transcribe minutes for the department. May serve as Notary Public.

Often performs cross-coverage to other positions in office. Often required to use own judgment in all phases of job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.

High school diploma or general education degree (GED) plus 24 hours of college level course work in business management, behavioral science, or another applicable field and five years of experience with increasingly greater responsibilities. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using…