Bookkeeper-Operations

Auxiliary
- Position
- Secretary/Clerical
- Other

Job Number

Start Date

Open Date 08/25/2026

Closing Date

Job Title: Bookkeeper, Operations

Exemption Status/Test: Nonexempt

Reports to: Assistant Superintendent for District Operations

Dept./School: Maintenance

Perform general bookkeeping, payroll and maintain district operations financial records.

Education/Certification:

High school diploma or GED

Accounting-related subjects of school accounting experience

Special Knowledge/

Skills:

Knowledge of bookkeeping principles and practices

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to use software to develop or maintain spreadsheets and do word processing

Ability to maintain accurate and auditable records

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience:

3 year bookkeeping experience

• Maintain complete and systematic records of district operation transactions according to established procedures and generally accepted accounting principles.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Maintain inventory of departments fixed assets, equipment, and supplies.
• Submit all payroll documentation for Central Receiving, Custodians, Grounds, Maintenance, Police Officers and Transportation.
• Submit all leave documentation and make sure it is updated in Frontline for Central Receiving, Custodians, Grounds, Maintenance, Police Officers and Transportation.
• Generate all PO's for Maintenance and Operations.
• Assist with setting up new vendors.
• Work with Finance office to close all PO's when work is completed or materials have been received.
• Organize weekly construction invoices so that Finance Office can generate check by the following Friday.
• Maintain the District Facility Calendar.
• Assist Central Receiving to receive orders during peak times or during their absence.
• Assist with processing in new employees.
• Answer phone calls and assist with customer concerns including Transportation phone when they are all out driving.
• Create budget transfers to maintain a balanced budget for the department.
• Make time clock adjustments when corrections are submitted.

• Prepare monthly and other periodic department financial reports.
• Assist with department budget preparation.
• Compile, maintain, and file all reports, records, and other documents as required.
• Record, store and analyze information using accounting software.
• Compiles, maintains and files all physical and computerized reports, records and other documents required, including auditable records.

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Performs other duties as assigned.

None

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.