Purchasing Specialist

Job Title

Purchasing Specialist

Texas A&M University - Corpus Christi

Corpus Christi, Texas

Staff

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

The Purchasing Specialist assists in managing all aspects, to include TAMU System, State and local policies and procedures related to the Travel and Non-Travel Programs, one-card and declining balance cards, Voyager Fleet fuel and maintenance credit cards, student travel, foreign travel, and cash advance allowances. The Procurement Specialist will assist with travel and non-travel inquiries, and assist in resolving issues, conduct monthly reconciliations, prepare and disseminate assigned and/or requested reports.

Review and update departmental guidebooks and web pages. Conduct training as needed.

Percent Effort: 60%

• Monitor and review all foreign travel requests for accuracy of required documentation, verify and attach Cultural Insurance Services International Insurance (CISI), and process visual compliance.
• Ensure required Train Traq courses are complete.
• Monitor and review all student travel packets for accuracy and required documentation related to the student travel packet.
• Update Laserfiche, Excel spreadsheet, and student travel log.
• Coordinate with department and UPD to obtain driving clearance, when necessary.
• Communicate any findings with the department.
• Review One-Card and Declining Balance (DBAL) applications for accuracy and required information.
• Order new cards through the credit card bank software, prepare One-Card and DBal Receipt and Cardholder Agreement forms for distribution to cardholders.
• Update required spreadsheets in Laserfiche.
• Assist cardholders with declines or credit card issues.
• Responsible for updating credit limit (increase/decrease) as requested by department.
• Cancel DBal credit cards upon return of trip.
• Review and monitor Amazon Business account applications, maintain and update user and group accounts.

Percent Effort: 20%

• Perform monthly reconciliation of Emburse unallowed charges for Travel and non-travel, and cash advance allowances.
• Review and disseminate past due transactions to department on a weekly basis to reduce the number of outstanding items.
• Assist departments with inquiries related to outstanding transactions.
• Review backup and prepare payment request for Voyager/US Bank Fleet Management System.
• Responsible for maintaining inventory data updated with new and deleted vehicles in the Voyager Fleet Management System.
• Coordinate with departments, audit and research declined issues, revise credit limits as requested by department(s).
• Review and verify travel and non-travel reimbursement requests.

Percent Effort: 20%

• Disseminate monthly outstanding reconciliation reports to departments.
• Assist departments with inquiries related to past due transactions.
• Maintain Voyager Fleet Management data and submit quarterly inventory reports to the State.
• Complete, provide, and disseminate monthly reports to Administration.
• Act as a backup for Purchasing Department front office; answer phones, greet visitors, and forward email inquiries to appropriate individuals.
• Monitor Travel and Non-Travel and other assigned email inbox.
• Conduct training as needed; one-on-one or scheduled quarterly training.
• Perform other duties as necessary and/or assigned.

High School Diploma / GED Two (2) years of clerical, accounts payable, or related professional experience. Additional education may be considered as a substitute for the minimum required…