Business Coordinator III

Business Coordinator III Agency Texas A&M University - Corpus Christi Department Library Operations Staff

Report to the Dean of University Libraries. The Business Coordinator III leads a team responsible for the financial planning and oversight for the Mary and Jeff Bell Library, coordinating financial management, people & resource management, and purchasing.

Under the direction of the Dean, the position coordinates and oversees financial management & analysis, people & resource management, and purchasing for the Bell Library.

Percent Effort: 45%

• Coordinate the university libraries’ budget with the Dean of University Libraries.
• Develop, compile, analyze, project, and monitor the budget.
• Author regular and ad‑hoc financial reports for the Dean and other personnel.
• Advise the Dean and the library leadership team on the impact of current and future business decisions.
• Ensure accountability of budgets, approvals, reporting, and financial strategic planning and sustainability.
• Oversee preparation and management of all library expenditures, including transfers, adjustments/corrections, Workday, Concur, Islander Buy, and recommend financial control systems for revenue‑generating activities.
• Proactively propose solutions to financial problems and errors.
• Collaborate with the Dean, or designee, to coordinate externally funded activities of the library, providing pre‑ and post‑award financial management support to faculty and staff while ensuring compliance with university policies.
• Work with the Division of Research and Innovation as appropriate.
• Coordinate and oversee cash handling activities of the library.
• Communicate cash handling policies and procedures within the library.
• Oversee deposits and monthly sales tax reports.
• Coordinate third‑party billing activities for the library.
• Compile a monthly past‑due invoice report and follow up with each end user/agency to ensure timely payment of invoices.
• Coordinate professional development and travel expenses for all library employees.
• Assist employees with submitting travel requests and expense reports.
• Coordinate fiscal year closing activities and draft new fiscal year plans.
• Anticipate and oversee the collection of information and submission of information to appropriate TAMU‑CC departments such as HR, Budget, Accounts Receivable, or Accounts Payable.
• Represent the library in university committees and other planning groups related to finance and administration and serve as the library’s main liaison to accounting services, central budget planning, procurement, Bursar, and other units.

Percent Effort: 25%

• Coordinate personnel actions for library employees, ensuring paperwork and approvals are obtained.
• Coordinate onboarding/offboarding processes including verifying eligibility (work‑study, graduate assistantships), obtaining necessary documentation for employment, and ensure processes are completed in compliance with required timelines.
• Plan for future staffing needs for the library.
• Coordinate commitments of staff and funds to the accomplishment of project goals, objectives, and professional development activities.
• Provide leadership and direction for library employees regarding grants, contracts, and various funding sources.
• Serve as a resource regarding HR, procurement, and travel processes.
• Serve as designated approver for several business processes (e.g., P‑card expense reports, building and key access, Workday transactions for non‑budgeted items).
• Provide timely communications to library employees regarding changes to existing university processes and procedures and potential impact for the library.
• Supervise one full‑time staff member and 1‑2 student employees.
• Provide direct support and leadership for assigned staff through ongoing performance feedback, goal setting, and development plans.

Percent Effort: 20%

• Review requests for purchases for appropriate procurement method according to university guidelines and best practices.
• Recommend products or goods based on best value for departmental needs.
• Work with library departments and vendors to…