Part-Time Human Resources Assistant

Job Opportunities

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The Human Resources Assistant is an entry-level position designed to provide administrative and operational support to the Human Resources Department while providing an opportunity to develop knowledge and experience in the human resources profession.

This position will assist with a variety of Human Resources functions including recruitment, hiring, onboarding, employee records, benefits, training, employee communications, engagement activities, and general HR administration. The position will work closely with the Human Resources Generalist and other City departments and will have the opportunity to learn and progressively assume additional Human Resources responsibilities.

• Assist with the City's recruitment and hiring processes, including preparing and posting job announcements, monitoring employment applications, scheduling interviews, communicating with applicants, and maintaining recruitment records.
• Assist with recruitment events, job fairs, career outreach, and other efforts to attract qualified candidates.
• Assist in creating social media and digital content that highlights city employment opportunities, events, and employee programs.
• Assist with civil service examinations, promotional processes, applicant testing, interview scheduling, and related documentation.
• Prepare onboarding materials, forms, identification items, and other new-hire documentation.
• Assist with ensuring required employment documents are completed and properly maintained.
• Enter and update new employee information in the City's HR and personnel systems.
• Maintain accurate and confidential employee personnel records in electronic and physical formats.
• Assist with electronic document management, scanning, indexing, digital filing, and records retention.
• Maintain confidentiality of employee and applicant information and follow applicable records-retention and privacy requirements.
• Assist employees with general questions regarding City policies, benefits, forms, procedures, and HR services.
• Assist with benefits enrollment, annual open enrollment, employee benefit communications, and related administrative activities.
• Assist with coordinating employee training, meetings, orientations, and professional development activities.
• Assist with employee recognition, appreciation, wellness, and engagement programs.
• Assist with preparing employee communications, announcements, newsletters, and informational materials.
• Assist with developing and maintaining electronic forms, spreadsheets, reports, tracking systems, and other tools used to improve HR processes.
• Assist with updating the Human Resources section of the City's website, including employment opportunities, forms, announcements, and other information.
• Identify opportunities to improve efficiency, organization, customer service, and the employee experience within routine HR processes.
• Respond to employee, applicant, and public inquiries in a courteous, professional, and timely manner.
• Assist with scheduling appointments, meetings, interviews, examinations, and other HR activities.
• Assist with special projects and departmental initiatives.
• Attend meetings and training opportunities to develop knowledge of Human Resources practices, City operations, and applicable laws and regulations.
• Perform other related duties as assigned.

• High school diploma or GED required.
• Previous office, customer service, administrative, or Human Resources experience is preferred but not required. College coursework, a degree, or current enrollment in Human Resources, Business Administration, Public Administration, or a related field is preferred.
• An equivalent combination of education, training, experience, and demonstrated ability to successfully perform the essential functions of the position may be considered.
• The City is willing to train the right candidate. Candidates who demonstrate strong organizational skills, professionalism, initiative, dependability, and a genuine interest in developing a career in Human Resources are encouraged to apply. This is an excellent opportunity for someone beginning their career in Human Resources. The City is looking for someone who is eager to learn, comfortable with technology, organized, dependable, and interested in growing with the Human…