Cortez - MCHS Finance Secretary

Cortez - MCHS Finance Secretary - 11 Month

Teach in Southwest Colorado Montezuma-Cortez SD RE-1 - MCHS - Cortez, Colorado. Open in Google Maps.

Job : 5507467
Final date to receive applications: Posted until filled
Posted: Jan 22, 2026 7:00 AM (UTC)
Starting Date: Immediately

Montezuma-Cortez School District RE-1

EVERY STUDENT. EVERY DAY.

Position: Secretary
- Finance - 11 Month Calendar

Our Vision: The district is committed to creating an environment of collaboration and accountability that ensures our students:

• Achieve personal goals and academic growth.
• Are invested in success for their future.
• Attain high levels of literacy and 21 st century skills.
• Are engaged in active citizenship.
• Learn in a safe and healthy school environment.

Position Summary: Responsible for the overall management of the school office; various secretarial and clerical functions; basic accounting and bookkeeping functions; record keeping and report preparation. Develops and promotes good community relations among various community and school clientele.

• General secretarial duties
  • Secretarial and clerical support for building administrator(s).
  • Manages calendars and schedules related to school, activity, and administrator functions.
  • Responds to telephone calls, routes phone calls, takes messages and assists staff, parents and community with concerns and questions.
  • Tracks student attendance, including recording events, contacting guardians in unexcused absence events, and entering attendance data into student information system.
  • Administers first aid and medication in the absence of the school nurse.
  • Supervises students in the office in disciplinary and non-disciplinary situations.
  • Prepares a variety of communications (i.e. newsletters, bulletins, etc.) and distributes them to the appropriate recipients (staff, students, parents, community).
  • Maintains management of the office in the absence of the building administrator.
  • Manages arrangements for substitute personnel and maintains attendant records.
• Finance duties
  • Performs various financial and budgetary accounting procedures and generates all required attendant reports.
  • Coordinates and documents staff travel purchases.
  • Manages annual campus fundraising appeal.
  • Participates in management of campus operating budget.
  • Submits supply and material orders on behalf of campus staff.
    
    Collects, records, and deposits receivable fees from staff, parents, students, and community.
  • Generates invoices for payable fees and services.
• Registrar duties
  • Maintains various computerized and hard copy student records.
  • Maintains and updates registration parameters in student information system including courses, grade levels, and calendars.
  • Tracks and manages student enrollment and withdrawal events.
  • Serves as campus security officer for student information system.
  • Collects and sends graduating student records to next school(s) of enrollment.
• Performs other related duties as assigned and requested.
• Observes all district policies and procedures.

Minimum Education: Specialized classes beyond high school

Minimum Experience: One to three years

Skill Requirements:

• Computer
• Word processing
• General office equipment
• Some accounting/bookkeeping knowledge
• First Aid
• Effective communication

General Expectations:

• Has the ability to work cooperatively with supervisors and coworkers.
• Maintains a generally positive attitude.
• Observes all district policies and procedures.

License and Certification: None Required

• Constant lifting 5 to 20 pounds
• Frequent lifting 20 to over 50 pounds
• Constant standing, walking
• Frequent bending, reaching, squatting, climbing, kneeling.
• Occasional crawling, sitting, stooping.

Supervision: Reports to Principal; does not supervise other staff.

Job Classification: Non-exempt, eligible for benefits

The Montezuma-Cortez School District offers employees a wide range of competitive, cost-effective benefits. Review our benefits guide for detailed information.

• High School diploma

• Ability to understand and follow oral and written instructions.
• Flexible and maintain a positive attitude.
• Work…