Cortez Middle School Registrar-Assistant Principal Secretary

Position Summary

Responsible for the overall management of the school office; perform secretarial and clerical functions; basic accounting and bookkeeping; record keeping and report preparation; develop and promote positive relationships with community and school clientele.

• Provides secretarial and clerical support for building administrator(s)
• Responds to telephone calls, routes calls, takes messages and assists staff, parents, and community with concerns and questions
• Performs various financial and budgetary accounting procedures and generates all required attendant reports
• Maintains inventory of building fixed assets
• Maintains various computerized and hard‑copy student records
• Prepares reports as required by the district, the state department of education, and the state government
• Administers first aid and medication in the absence of the school nurse
• Supervises students in office in disciplinary and non‑disciplinary situations
• Prepares a variety of communications (e.g., newsletters, bulletins) and distributes to staff, students, parents, and community
• Processes purchase orders
• Maintains management of the office in the absence of the building administrator
• Manages arrangements for substitute personnel and maintains attendant records
• Performs other related duties as assigned and requested

• Minimum Education
  • Specialized courses beyond high school
• Minimum Experience
  • One to three years
• Skill Requirements
  • Computer proficiency
  • Word processing
  • General office equipment
  • Some accounting/bookkeeping knowledge
  • First Aid
  • Effective communication
• General Expectations
  • Is flexible
  • Works cooperatively with supervisors and coworkers
  • Maintains a generally positive attitude
  • Observes all district policies and procedures

None required.

Mostly clean and comfortable, some noise. All buildings and grounds in District Re‑1 are tobacco free.

• Frequent lifting 5 to 10 pounds
• Occasional lifting 10 to 50 pounds
• Frequent sitting, standing, walking, bending, reaching
• Occasional squatting, stooping, climbing, kneeling

None.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.