Administrative Assistant , Campus Recreation; NY HELPS

Administrative Assistant 1

Position Summary:

The Administrative Assistant 1 serves as the primary administrative support to the Director, Associate Directors, Assistant Directors, and Graduate Assistants within the Campus Recreation Office. This role manages daily office operations, coordinates financial and procurement processes, oversees membership services, and ensures compliance with institutional and state policies. This position also provides professional customer service and administrative assistance while interacting with a diverse campus community, including students, alumni, faculty, staff, and their dependents.

Schedule:

Monday-Friday 8:00 a.m. to 4:30 p.m.

Salary: $40,391-$47,695 dependent upon experience.

Major Responsibilities:

• Administrative Office Support
• Budget & Procurement
• Membership Services
• Operations & Compliance

Knowledge, Skills & Abilities:

• Proficiency in advanced office administration and clerical procedures to ensure seamless operations.
• Strong understanding of SUNY procurement processes, accounts payable workflows, and basic budget reconciliation.
• Proven ability to quickly learn and adapt to new software systems and evolving institutional procedures.
• Effective verbal and written communication skills, including professional email correspondence and telephone etiquette.
• Demonstrated ability to manage calendars, coordinate schedules, and maintain organized digital and physical records.
• Strong organizational skills, attention to detail, and the ability to prioritize competing responsibilities in a fast-paced environment.
• Ability to manage multiple projects simultaneously while maintaining accuracy and quality.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Demonstrated ability to work independently and collaboratively with faculty, staff, and students.
• Strong interpersonal skills and a commitment to providing excellent customer service.

SUNY Cortland:

A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies.

For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.