Administrative Assistant- TEMPORARY

Administrative Assistant
- Temp

Reports to:

Executive Services Director

Direct Reports:
None

FLSA Status:
Non Exempt

This job description is intended to describe the nature and level of work being performed by employees assigned to this position. It is not to be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.

Full time

$17.55-$20.97/hour
- Placement in the range will be determined based on experience and other factors allowed by law.

General Summary

Provides seasonal administrative and clerical support to the Services Departments during the summer months. Assists with daily office operations, data entry, filing, document preparation, and other projects to ensure the efficient operation of services. Works collaboratively with the Services team while maintaining confidentiality and providing excellent customer service.

Essential Functions

• Maintains regular attendance and punctuality in order to accomplish assigned job tasks. This position performs all hours onsite and at all assigned physical locations.
• Follows all safety rules and regulations; wears and/or uses required protective equipment while working; immediately reports any safety concerns or unsafe working conditions to the Executive Services Director.
• Maintains confidentiality of all client, employee, and agency information.
• Represents JM Murray professionally and courteously when interacting with employees, individuals receiving services, families, and community members.
• Assists with data entry, filing, scanning, and organization of electronic and paper records.
• Ensures all functions and tasks are completed in compliance with the JM Murray mission statement, policies and procedures, professional standards, and applicable regulations
• Assists with records management as assigned.
• Conducts self in a manner and in accordance with the Code of Ethics and Company policy and procedures. Represents JM Murray and the JM Murray mission in a positive manner, treating people with respect and dignity.
• Performs additional duties and responsibilities as assigned.

Collaboration

Internal

JM Murray employees and management

External

Individuals receiving services

Family members

Community providers and vendors, as appropriate

Education and Experience

High school diploma or equivalent required

Previous office or customer service experience preferred but not required.

Knowledge and Skills

Strong organizational and time management skills, including responsiveness to requests and attention to detail

Effective verbal and written communication skills

Demonstrate the ability to work efficiently and independently

Must have flexibility to adjust to changes in priorities and assignments

Experienced utilizing the Microsoft Office including Outlook calendar and email and Excel

Other Requirements

Position is temporary and seasonal

Typical schedule is Monday through Friday during normal business hours, with hours determined by departmental needs

Working Conditions

Job assignments primarily take place indoors and, on occasion, outdoors with various environmental conditions including rain, snow and cold weather.

Physical Requirements

Job-related physical abilities an individual must possess in order to perform the job in a satisfactory manner. In some cases accommodations may be made in accordance with JM Murray policy and with our mission.

0-24 % - 25
-49 % - 50
-74 % - 75 –100 %

Standing/Walking/Mobility:
Must be able to stand to operate equipment; mobility to embark and disembark from equipment.

- X

Environmental Conditions:

Must be able to work in an environment that includes, but is not limited to noise, cold, heat and odors.

- X

External Conditions:
Must be able to work in a position requiring exposure to the weather conditions.

- X

Lifting:
Must be able to lift unaided, at least 10lbs - X

Must be able to lift unaided, from 11-30lbs - X

Must be able to lift unaided, from 31-70lbs - X

Must be able to lift unaided, from 71-100lbs - X

Must be able to lift unaided, over 100lbs - X

Manipulating /Grasping/Feeling:
Must be able to write, type, and use office and/or other equipment and handle materials.

- X