Accounts Payable Student Clerical Position

Accounts Payable Student Clerical Position Please see Special Instructions for more details.

For additional information please contact:
Shani Hernandez Gilila nandez

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard  et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:
All job offers are contingent upon Human Resources final approval

Job Title:

Accounts Payable Student Clerical Position

Appointment Type:
Student Employee

Job Location:

(not specified)

Position Appointment Percent: 100

Appointment Basis: 12

Pay Method:
Hourly

Pay Period: 16th - 15th of the following month

Pay Date:
Last working day of the month

Remote or Hybrid option?:

Min Hourly Rate: $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro)

Max Hourly Rate: $17.50 (Standard); $17.00 (Non-Urban); $18.50 (Portland Metro)

This recruitment will be used to fill two (2) part-time (a maximum of 24 hours per week) Student Clerical Position for the Accounts Payable at Oregon State University (OSU). The Invoice Operation team within the Office of Procurement, Payment, and Travel is seeking student employees who are motivated, self-disciplined, organized, detail oriented, and are seeking an opportunity to learn and develop critical thinking, professional communication, and teamwork skills.

The Invoice Operation Team is comprised of part-time college student employees who work with our accounting technicians and accountants. Our primary goal is to timely process invoices and credit memos for OSU campus departments and extension offices in compliance with Oregon State University’s policies and procedures. In this role, you will be responsible for analyzing and entering vendor invoices into our accounting systems, updating or correcting existing entries, and storing digital files appropriately.

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Teamwork, Professionalism

• Review and analyze vendor invoices, credit memos, payment requests to determine which accounting system to use and to ensure all required documentation has been submitted and purchases align with OSU policies.
• Accurately enter a large volume of vendor invoices, credit memos, and payment requests in Banner or Jaggar in a timely manner.
• Analyze and make corrections for returned invoices in a timely manner.
• Connect with campus customers or internal team members to request missing documents or if additional information is needed to process invoices.
• Direct department and vendor questions regarding invoices, purchase orders, or payments as appropriate to supervisor.
• Reconcile vendor statements. Research, audit, correct discrepancies as applicable and request invoice copies to process unpaid invoices.
• Maintain files and distribute accounting documents according to established practices.
• New supplier requests or request record updates for remit to address changes.
• Perform other Accounts Payable related tasks as assigned.
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard
  • High School student:
    Regularly enrolled in a high school or participating in a…