Accounting Specialist

Position Summary

Perform a wide variety of routine and non-routine accounting and clerical tasks to support the Finance Department. Areas of responsibility include Accounts Payable, Accounts Receivable, Cash Management, administrative support, and customer service duties. Responsible for preparing, processing, analyzing, recording, reconciling, and maintaining of financial accounts. Serve as customer service representative to the public as well as other City employees. Accomplish routine tasks independently and handle non-routine responsibilities with moderate amount of supervision/instruction.

These tasks are illustrative only and may include other related duties.

Full-time 40 hours per week

AFSCME-represented position

12-month probationary period

Schedule:

Monday - Friday 8:00am - 5:00pm

For more information check out our flyer

Essential Duties

Depending on assignment, Accounting Specialists will be responsible for processing specialized accounting and financial functions including accounts payable, accounts receivable, cash management, purchasing-card (Pcard) transactions and other related functions.

Processes invoices/statements, monitors receivables Citywide, maintains customers' accounts, reviews and processes charges, reconciles system and processes bankruptcy files. Turns accounts over to collections. Maintains, processes and transmits information related to property liens and assessments including System Development Charges, loans and violations.

Processes payments coming into the City's financial software. Reviews sub-systems to ensure proper flow into the City Financial System. Oversees the City's daily operating cash requirements which includes processing and recording payment activity in the City's banking and investment accounts. Acts as City liaison to banking service provider.

Matches purchase orders to invoices, enters invoices into the City's financial software and processes check runs according to department deadlines. Reviews requisitions and invoices for accuracy and compliance with procurement policy and departmental guidelines.

Sets up new vendors, maintains vendor W-9 forms, reconciles vendor statements and researches and resolves outstanding balances on accounts. Produces 1099 forms.

Trains new employees and City staff in area of assignment including accounts receivable, accounts payable, cash management, Pcards, internal controls, banking, and electronic payment process.

Performs accounting and data entry duties for accounts payable, accounts receivable, invoices, and purchase orders. Generates operational and summary reports. Prepares journal entries and balances system detail to summary accounts.

Provides backup support services to utility billing such as providing information, processing transactions, reconciling customer accounts, completing utility billing daily deposit, adjusting customer statements and resolving customer inquiries and complaints. Serves as front-line customer service representative for walk-in customers as well as answers phones, routes calls, takes messages, sends or responds to e-mail.

Reviews Pcard transactions and statements, including monitoring Pcard transactions for compliance with City purchasing guidelines as well as the Pcard manual.

Assists in the month-end and year-end processes including preparation of audit workfiles. Assists in annual audit by preparing assigned reports or providing documentation.

Maintains confidentiality and exercises discretion and judgment in dealing with sensitive or confidential information within the guidelines of the City's Identity Theft & Red Flag policy and customer service standards.

Interprets and applies Federal, State and local laws, administrative rules, guidelines, policies, codes, ordinances and technical principles in a variety of circumstances. Performs duties in compliance with department policies, guidelines and internal controls.

Performs routine and non-routine clerical duties such as spreadsheet/database functions including formatting, data entry, records maintenance and word processing/typing. May assist with clerical training, proofing, editing, and review of clerical work.

Performs administrative…