Executive Assistant

Executive Assistant – Position Overview

Position Title:

Executive Assistant Department:
Office of the Registrar (Academic Operations) Appointment Type:
Professional Faculty

Location:

Corvallis, Oregon Job Type: Full‑time (1.00 FTE), 12‑month, salaried position.

• 45% Administrative Support for the Associate Vice Provost – Academic Affairs & University Registrar
• 25% Support for the Director, Office Administration
• 15% Budget and Financial Oversight
• 10% Commencement Operations & Volunteer Coordination
• 5% Other duties as assigned

• Bachelor’s degree and five years of executive administrative support experience within higher education or a similarly complex organization.
• Two years of experience in office operations/leadership and budget development, oversight, and management.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to analyze multifaceted challenges using an equity lens, evaluate options, predict outcomes, forecast consequences, and drive actionable, equitable solutions for all student populations.
• Excellent verbal and written communication skills with the ability to communicate effectively with executive‑level management and academic constituencies.
• Ability to draft professional correspondence independently.
• Ability to work with frequent interruptions while meeting strict deadlines and prioritizing multiple projects as priorities shift.
• Demonstrated experience handling interpersonal relationships with judgment, empathy, leadership, collaboration, and relationship building.
• High‑level professionalism, discretion, and confidentiality in independent decision‑making and problem‑solving.
• Exceptional customer service skills with confidence to act in critical situations.
• Ability to work effectively in ambiguous, uncertain environments, pivoting quickly as needed.
• Position is designated as critical or security‑sensitive; a criminal history check is required and additional checks may be required every 24 months for those in youth programs.

• Baccalaureate degree or higher in business management, operations, human resources, or higher education.
• Experience working in higher education.
• Experience in a registrar’s office, enrollment management office, or academic administrative unit.
• Experience with complex data systems such as Banner, Workday, People Soft, OnBase, Slate, or other relational databases.
• Experience with collaborative online tools for project management and team collaboration (e.g., Miro, Slack).
• Experience with Microsoft SharePoint and CoPilot.

• Medical, Dental, Vision, and Basic Life coverage – OSU pays 95% of premiums for employees and eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings plan paid by the university.
• Generous paid leave package including holidays, vacation, and sick leave.
• Tuition reduction benefits for employees and qualifying dependents at OSU and other Oregon Public Universities.
• Work‑life programs:
  Dual Career assistance, flexible work arrangements, Family Resource Center, Affinity Groups, and Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance.
• Commitment to health‑promoting university practices, fostering a culture of care and employee well‑being.
• Designation as a 2025 Best Place for Working Parents®.

Salary: $80,000 – $89,000 annually (recommended full‑time range) Pay Method:
Salary Pay Period: 1st through the last day of each month Pay Date:
Last working day of the month Position requires onsite presence at the OSU Corvallis campus.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.