Executive Support Specialist

Position: Executive Support Specialist 1
Position Details

Position Information

Department V Pres Finance and Admin (QFA) Classification Title Executive Support Specialist 1 Job Title Executive Support Specialist 1 Appointment Type Classified Staff

Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular

Job Summary

This recruitment will be used to fill two full-time Executive Support Specialist 1 positions for the Vice President Finance and Administration department.

This position reports to the Administrative Director and provides high level administrative support to Executive Director and Director-level leadership within the Division of Finance and Administration (DFA). The role requires both independent work and effective collaboration as part of a team to complete a wide range of projects and administrative initiatives.

The incumbent must demonstrate exceptional interpersonal communication skills, professionalism, diplomacy, and sound judgment when interacting with university representatives, members of the public, and internal staff.

While the position will primarily support a designated unit, it may also provide backup support to other DFA units as operational or staffing needs arise.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

* Top 1.4% university in the world

* More research funding than all public universities in Oregon combined

* 1 of 3 land, sea, space and sun grant universities in the U.S.

* 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

* 7 cultural resource centers that offer education, celebration and belonging for everyone

* 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

* 35k+ students including more than 2.3k international students and 10k students of color

* 217k+ alumni worldwide

* For more interesting facts about OSU visit: (Use the "Apply for this Job" box below)./about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

* Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

* Free confidential mental health and emotional support services, and counseling resources.

* Retirement savings paid by the university.

* A generous paid leave package, including holidays, vacation and sick leave.

* Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

* Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

* Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% Administrative Support

* Maintain schedules for Executive Directors/Directors that report directly to SLTs in the areas of Budget and Finance, Facilities planning, and Management, Strategy & Operations, and VPFA.

* Acts as a point of contact for the assigned unit's Executive Directors/Directors assisting with scheduling needs

* Maintain confidentiality in matters related to personnel and other sensitive negotiations, managing complex calendars; scheduling meetings and appointments, arranging travel, meetings, and special events

* Provides back up coverage for Executive Assistants as determined by the Administrative Director

* Provides support for meetings by drafting agendas, assisting in the development of presentation materials, recording minutes, and ensuring follow up on…